The payroll cycle

Step 10: Leavers

Use the Issue P45 facility to mark an employee as a leaver. To issue a P45:

  1. Go to the Employee menu.

  2. Select P45 Routines.

  3. Select Issue P45.

    Employee menu then issue p45 

  4. Select the relevant employee.

  5. Select OK.

  6. Enter the Leaving Date.

    P45 Leaving Date screen

  7. Select Print to print a P45 report *. To view the P45 report before printing, select Preview and the details will be displayed on screen.

    If you have selected both the online report and the official pre-printed version of the report from the library you are able to choose which one to print

  8. Its important that you select OK after printing the P45 to complete the Issue P45 process.

* If you have registered for My ePay Window, you can select Publish. Publish will make the employee a leaver

You should make an employee a leaver after you have run payroll and BACS, but before submitting a Full Payment Submission (FPS). This ensures they are marked as a leaver on the FPS, along with their final payment. If you make an employee a leaver after sending the FPS, they will appear in the FPS for the next pay period.