Publishing to My ePay Window

Once you have linked My ePay Window to IRIS Earnie, you can publish payslips, P60's, P45's and Pension Letters. In this example we will use payslips.

Pensions letters are available to customers with the IRIS AE Suite™.

1. Open IRIS GP Payroll.

2. Select Print Output from the main menu.

3. Select Payslips.

4. Select the required Tax Period.

5. If required, enter a date into the Publish Date field to specify when employees can view their payslips in My ePay Window.

6. Select Publish.

7. A Publish Preview screen will open. Here you will see a summary of the information before it is published.

On the initial attempt to Publish only, you will be required to enter your My ePay Window Payroll Department user details created when you created the My ePay Window account.

Once the publish is complete, a confirmation message will display confirming Payslips have been published successfully.

Once submission is complete, a success message will be displayed.

Employer and Employee Documents

The publish process will create the employer and employees with the relevant published documents, Employees are invited automatically (unless you have deselected this default option in My ePay Window). Employee accounts are generated automatically when documents are published, which will include recent leavers. If auto invites is not activated, you will need to send invites manually.

The company information and employee information will not be available within My ePay Windowuntil you have successfully completed the first publish of any document from payroll.

Employees can then setup their accounts to view or download their published documentation

Employer Users must be invited manually in My ePay Windowonce the publish process is complete.

What happens if I get an error? 

If errors are identified, and they are Company or Department level errors (or errors in every employee included), the submission will be stopped, and the data will not be published. A message will be displayed confirming there are errors; Select Yes to view the errors.

If errors are relating to some employees, a message will be displayed at the end of the publishing process. Again, select Yes to view the errors and a My ePay WindowErrors screen will be displayed and will show the Error Source and Error Description

Error Source will show:

• The Company name if it is a company level error

• The Department name if it is a department level error, or

• The Employee number if it is an employee level error

When you have resolved the errors, you can republish the payslips.

Releated Topics:

• Managing Employees
• Managing employers (companies)
• Managing Users