Give My ePay Window access to a single employer

My ePay Window allows an administrator to give access to a single company (Employer) in My ePay Window This user would have access to the employees within this company only.

My ePay Window allows complete control of users, groups and roles.

When would you use this? 
If you have multiple Employers (companies), and you want to create a single (or multiple) user who can only access details of this employer.
You run a payroll on behalf of a third party and would like them to have access to My ePay Window – but ensure they can only see their own company and employees.

This is not the same as setting an In house payroll. If you want to restrict access to your internal payroll from other administrators.

When would you not use it?
If you are the only person who accesses the administrator area of My ePay Window.
You only have a single company.

There are three user levels:

1. Payroll Department: The main admin account and has full control over all employers (not ticked as in house payroll).

2. Employer: This is the login administer a single company – for in house payroll accounts its recommended you use a separate email address as well as a username – this stops any “forgotten password” requests from going to the wrong place.

3. Employee: This is the employee level, they will only be able to see their own information.

   The Payroll Department and Employer can have multiple users.

When you give a user access to a Employer (company) as default, they would be able to:
• View the employees personal detialks (this Employer only).
• View employees payslips, P60s, P45’s and pension letters etc. (this Employer only).
• Download employees payslips, P60s, P45’s and pension letters etc. (this Employer only).
• Deactivate employees.
• Resend the invite/re-invite email to an employee.
• Force a password / username reset email to be sent to the employees registered email address.
• Unlock an amployees account.
• View this companies statistics.
• Add other users to this company.
• Turn On / Off Automatic Invatations for new employees with a valid email address.
• Change the default contact for notifications.
• Change the default contact email address for the employer (seen by the employees).
• Enforce additional authentication for Employer & Employee Level Users.
• Edit / Delete / Change Company Branding and payslip settings.
• Create / Delete / Edit a broadcast message (shown on an employees dashboard).
• Create / Delete / Edit useful links (links shown on the employees dashboard).

You can restrict the users access to menu items or give read only access to the content within individual menu items.

Creating a user with company (employer) access only is not the same process as flagging an “In House Payroll”

1. Go to the My ePay Window website at https://www.myepaywindow.com/.

2. Enter your registered username and password and select Login.

3. Select the Employers menu.

   Your available employers are displayed.

4.  

5. Select + to expand the details of an employer.

   

6. Select Administration.

   

7. The Users tab opens automatically.

   Before a user is created, you can amend or set the privileges.

8. Select Add User.

9. Enter the information.

   Anything with a * is a required field

10. The Secret Key is the identity verification word needed when signing up (similar to the NI number for the employee) – this can be anything.

    The secret key is not the password.

11. Choose the required option in the Privileges list.

    

12. Select Add.

    If the user Privileges are set to None. The user wont have access to the portal.

13. Select the user.

14. Select Invite/Reinvite.

15. A confirmation screen appears. Select Invite.

     

16. The user receives an invitation email with instructions. This may take a few minutes to be received.

Setting an Employer account using IRIS Payroll Professional?