Payroll year end process - IRIS GP Payroll

Select from the steps below to get more information and detail, including Other Payroll Year End tasks and key dates.

Information for HSC pension users (Northern Ireland only)
On 14th March 2024, HSC (Health & Social Care) Pension Scheme (NHS for Northern Ireland) announced late changes to the pension thresholds for the current year (2023/2024), with the instruction that these changes must be backdated for the entire year.

As these changes were announced so late, we have been unable to implement a function for IRIS GP Payroll to automatically assess and recalculate pension for affected employees, so this will need to be a manual procedure for users. The year end release will update the pension tier thresholds for 2023/2024, but any changes to employee rates would have to be made manually. View pension thresholds
HSC have advised that they anticipate few employees’ tier will change, and those that do will be due a refund for overpaid contributions, but the user will still need to check every employee in the scheme to establish if they are affected or not. View pension thresholds

Payroll Year End Process

This process assumes you have paid your employees for the final time in the financial year but have not yet submitted an FPS (Full Payment Submission) or EPS (Employer Payment Summary). If you have not marked it as the final submission, there are some extra steps needed.

  1. Update your software.

    You can complete the year end process, including submitting the final RTI submissions without the update. You must update your payroll software before printing the P60s and moving to the new year.

  2. Issue P45s for employees not being paid.

    HMRC rules state that an employee should be made a leaver upon their final pay. This information is not always known. However, if you are not sure the employee is returning to work, they should be made a leaver on the final payroll of the year. should they return to work, they should be set up as a new employee.

  3. Perform a reconciliation.

  4. Check Directors NI.

  5. Create a year end backup.

  6. Send your final submissions.

  7. HMRC Penalties.

  8. Distribute P60s to your employees by 31st May.

  9. Produce P11 working sheets.

  10. Produce pension documents.

  11. Move into the new year.

All the help you need for IRIS Payroll.
You can find more help and resources on the IRIS Payroll Help Hub.
Including: Payroll & HR legislation, Important dates and figures and My ePay Window.

Other Payroll Year End Tasks

Key Dates

5th April Tax year ends
6th April New tax year begins
31st May P60s to be issued to employees by this date

Start: Update your software.

IRIS Knowledge base
IRIS Website 		Legislation guide
Help Centre 		Payroll facts and figures
Help Centre 		HMRC Service Availability
External link
Tel: 0344 815 5555
Support		 gpsupport@iris.co.uk
Email Support		 Software downloads
IRIS Website 		IRIS 'One Number' guide
Help Centre