Payroll year end process - IRIS GP Payroll

 

Step 11: Moving into the new year

IRIS GP Payroll will create a copy of the current software and data on a separate area of your computer’s hard disk. You can access this by going to

Before you can start running payrolls in the new tax year, you must preform a Year-end Restart.

  1. Go to End of Year > Final Step - Transfer employee details into the new tax year.

    The final step clears all to-date information for the tax year and creates a copy of the current data within a separate folder. To access the data go to Setup / Options > 14 - Previous years' payrolls.

    BEST PRACTICE

    If you have your PC replaced, when re-installing IRIS GP Payroll, copy the program folder from the old PC after preforming a fresh install. This will ensure the previous years payroll and emergency backups are moved to the new computer. 3

    Go to End of Year > Final Step - Transfer employee details into the new tax year.

  2. Select OK.

  3. Employment Allowance, select from the options:

    • Claim Employment Allowance

    • Continue to claim Employment Allowance.

    • Do not claim Employment Allowance.

    • Stop claiming Employment Allowance.

      If you select to continue to claim Employment Allowance the State Aid screen is displayed. Select the relevant De minimis state aid option from:

      • De minimis state aid does not apply.

      • Agriculture.

      • Fisheries and Aquaculture.

      • Road Transport.

      • Industrial/Other.

    You must send an EPS in April, even if you would not normally send one to notify HMRC about changes to the Employment Allowance.

  4. Select OK.

  5. Select OK to create a copy of the previous tax year.

  6. Select Yes to remove employees with a leaving date transfer the employees to the new year.

  7. Select Yes to remove employees with a leaving date transfer the employees to the new year.

  8. A backup should have been created, select Yes to complete the process.

    Employee tax codes will be updated automatically, if required.

    Employees on a week1/month1 tax code basis will change to a standard cumulative tax code, including anyone whose tax code is D0 or NT. This is as per HMRC rules.

    If you have received any tax codes via post or HMRC messaging, apply these after the year end restart has been completed.

  9. Select OK to complete the process.

  10. If you are eligible for Small Employer Relief select Yes.

    Find out if you can get financial help with statutory pay.
    External Website

 

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