Manage Grade Sets

Create different sets for different areas of your schools. For example, you may require different grade sets for your UK and Dubai schools.

You must create grade marks before you can work with grade sets.

Once grade sets have been set up you can allocate them to courses.

To manage grade sets, follow the steps below:

  1. Open the Gradebooks module and select the Certification tab.
  2. Select Manage Grade Sets from the right hand menu to display this screen:
    • All of the grade sets are listed.
    • The details displayed and how they are displayed is determined by the settings in entity preferences. See Update Grade Management entity preferences for more help with this.
    • Hover over any column header icons shown for more information.
  3. Use the drop-down in the top right of the screen to change the Group By setting if required.
  4. Use the navigation tools at the bottom of the screen to display the grade sets that you want to work with.
  5. Choose to:

Add a grade set

  1. Select Add Grade Set in the header. A popup window is displayed:

  2. Select the Grade Set Properties tab and complete the fields displayed:

    Section Explanation
    Grade Set Properties
    • Enter a name (this can be customised to suit your school), legend (this is shown in reports), code and description for the set.
    • Grade Set Cycle. Select a cycle to link the set to.
    • Grade Set Type. Select a programme to link the set to.
    Grade Set Options

    Use the drop downs to:

    • Set the status of the set. Selecting 'No' marks the set as 'Inactive'.
    • Set this set as the default. Only one grade set can be marked as the 'Default'. This is preselected when working with grade sets.
  3. Select the Curriculums tab and select the curriculums that are to be linked to the set.
  4. Select the Grading Options tab and select the field type displayed when a grade value is entered:
    • 'Grade'. A grade drop-down field is displayed and a grade ('A') selected.
    • 'Mixed'. Grades can be entered as selected grades or individual values, so 'A' or '97'.
    • 'Value'. A value can be entered and this will be transposed to a grade, so '97' which will be transposed to an 'A'.
  5. Select the Grade Marks tab and select the grade marks that are to be linked to the set. Each grade mark can be allocated to multiple grade sets.
  6. Select Save & Close. The grade set is listed.

Order grade sets

  1. Select Order Grade Sets in the header. A popup window is displayed:
  2. Select a set in the list shown and use the blue arrows on the right to move it as required.
  3. Select Save & Close once you have made all the changes required.

Copy a grade set

  1. Select the copy grade set icon in the grade set that you want to copy. A popup window is displayed:

  2. Select the Grade Set Properties tab and complete the fields displayed:

    Section Explanation
    Grade Set Properties
    • Enter a name (this can be customised to suit your school), legend (this is shown in reports), code and description for the set.
    • Grade Set Cycle. Select a cycle to link the set to.
    • Grade Set Type. Select a programme to link the set to.
    Grade Set Options

    Use the drop downs to:

    • Set the status of the set. Selecting 'No' marks the set as 'Inactive'.
    • Set this set as the default. Only one grade set can be marked as the 'Default'. This is preselected when working with grade sets.
  3. Select the Curriculums tab and select the curriculums that are to be linked to the set.
  4. Select the Grading Options tab and select the field type displayed when a grade value is entered:
    • 'Grade'. A grade drop-down field is displayed and a grade ('A') selected.
    • 'Mixed'. Grades can be entered as selected grades or individual values, so 'A' or '97'.
    • 'Value'. A value can be entered and this will be transposed to a grade, so '97' which will be transposed to an 'A'.
  5. Select the Grade Marks tab and select the grade marks that are to be linked to the set. Each grade mark can be allocated to multiple grade sets.
  6. Select Save & Close.

Edit a grade set

  1. Select the edit icon in the grade set that you want to work with. A popup window is displayed:

  2. Select the Grade Set Properties tab and complete the fields displayed:

    Section Explanation
    Grade Set Properties
    • Enter a name (this can be customised to suit your school), legend (this is shown in reports), code and description for the set.
    • Grade Set Cycle. Select a cycle to link the set to.
    • Grade Set Type. Select a programme to link the set to.
    Grade Set Options

    Use the drop downs to:

    • Set the status of the set. Selecting 'No' marks the set as 'Inactive'.
    • Set this set as the default. Only one grade set can be marked as the 'Default'. This is preselected when working with grade sets.
  3. Select the Curriculums tab and select the curriculums that are to be linked to the set.
  4. Select the Grading Options tab and select the field type displayed when a grade value is entered:
    • 'Grade'. A grade drop-down field is displayed and a grade ('A') selected.
    • 'Mixed'. Grades can be entered as selected grades or individual values, so 'A' or '97'.
    • 'Value'. A value can be entered and this will be transposed to a grade, so '97' which will be transposed to an 'A'.
  5. Select the Grade Marks tab and select the grade marks that are to be linked to the set. Each grade mark can be allocated to multiple grade sets.
  6. Two other tabs are available, these are explained as follows:
    • Metadata. Any metadata fields set up for grade sets are listed here. Add values for the metadata fields as required.
    • Audit. Any changes made to the grade set are listed here.
  7. Select Save & Close.

Delete a Grade Set

  1. Select the delete icon in the grade set that you want to delete. You are prompted Are you sure you want to delete this grade set?
  2. Select Yes. The set is deleted.