History

Use the Student View tab in the Curriculum Manager module to manage student courses marked as 'Delete', 'Removed' or 'Withdrawn'. A student's status on a course can be changed from here.

1. Once you have selected the student that you want to work with, select the History tab:


All of the courses marked as 'Delete', 'Removed' or 'Withdrawn' for the student in the selected cycle are listed on the right.

2. Select View All Cycles to see the courses across all cycles.
3. Use the Group By drop-down on the right to group the courses displayed by a selected course property. This is useful for grouping the courses by status.
4. If available, use the navigation tools at the bottom of the History tab to locate the course that you want to view.
5. Choose to:
   • Update history tab entity preferences.
   • View and adjust student course information (individual grading and course status properties for the student). This is useful if you want to change the course status.
   • Reinstate a student to a course.
   • The delete feature does not remove the course listed. See View and adjust student course information if you want to change course status.

Update History tab entity preferences

Update the entities displayed for course history. For example, choose to display course Credit values in the History tab grid.

Your entity preferences can also be configured centrally from the Manage Module Entities option.

1. Select the table icon in the header to display the Edit Module Entity window:

   
• The Entity Properties tab displays an overview of your entity preferences.
• The four following tabs hold property details for the entity. A count next to the tab title indicates the number of selections made in the tab.
• The Audit tab lists any amendments that have been made to the entity.
2. In the Entity Properties tab:
   • Entity Properties cannot be changed.
   • It is not recommended that you make any changes to Export & Import Options.

   • Filter Options indicate the number of rows displayed if filters are used for the entity. The example below has 6 rows in the filter:

     
3. Work through the tabs shown to set details for the entity:
   Entity Fields

   This tab is not currently being used.

   Entity Filters

   This tab is not currently being used.

   Entity Group By

   All of the group by selections that can be made for the entity are listed.

   1. Use the checkboxes to select the group by selections that you want to include for the entity:

      
   2. Select a default if required.
   3. Change the Labels and Titles as required:
      • The Label name is displayed in the Group By drop-down menu.

      • The Title name is displayed in the screen where data is grouped. An example of how your selections are displayed for the selected entity is shown below:

        
   Entity View Fields

   All of the information that can viewed for the entity is listed.

   1. Use the checkboxes on the left to select the columns that you want to display:

      

      Be aware that the selections made in Manage Module Settings can determine the fields that are displayed regardless of whether they are selected here.

   2. Select whether an Image or a Title are displayed in the header bar for the entity. Either:
      • Use the Select Image drop-down to select an image for the entity. An icon is used instead of a column title.
        or
      • Enter a Title for the entity and check the box to the left of the Title. This is useful if you want to customise titles to suit you.
   3. Use the Spacer checkbox to add grey space to the right of columns. This is useful for dividing up the information displayed in the Courses tab.

   4. Your selections determine the columns displayed for the selected entity:

      
4. Choose to change the order that any of your entity selections are displayed in the module.

   1. Select Order Entity xxx in your selected tab. A popup window is displayed, an example is shown below:

      
   2. Select to make a selection and use the arrows to move it up or down the list.
   3. Select Save & Close to close this window and return to the Edit Module Entity window.

5. Any changes made to entities are listed under the Audit tab in the window:

   
6. Select Save & Close to close the Edit Module Entity window. Your preferences are displayed in the History tab.

View and adjust student course information

1. Select the student class information icon in your selected course. A popup window is displayed:

2. The Course Properties tab shows the details for the selected course. These are configured in the Course View tab.
3. Select the Grading Properties tab and complete the fields shown as required:


Section	Field
Course Credit Properties	Credit Calculation. Select whether the credit for the course is to be computed or added manually. Computed/Manual Credit: If 'Computed Credit' is selected above, the credit value equates to the value configured for the course in the Course View tab. If 'Manual Credit' is selected above, you can add your own credit value here.
Course Entry Properties	Entry Year Group. If the student has started the course in an earlier year group than usual, select the starting year from the list. This is useful for the system to calculate an accurate GPA.
Course Grading Properties	Mark Calculation. Select whether the mark for the course is to be computed or added manually. Computed/Manual Mark: If 'Computed Mark' is selected above, the mark value equates to the value configured for the course in the Course View tab. If 'Manual Mark' is selected above, you can add your own mark value here. Grade: If 'Computed Mark' is selected above, the grade equates to the value configured for the course in the Course View tab. If 'Manual Mark' is selected above, you can select your own grade value here. The options available are pulled in from the Certification tab.
Course Transcript Properties	Choose to override the transcript code and name if required.

4. Select the Status Properties tab and adjust the status of the course for the student if required:

   • Active. The student is on the course. The course will be listed under the Courses tab.
   • Advice. The student has been advised to take the course but is not yet on the course. The course will be listed under the Requests tab.
   • Delete. The student has been deleted from the course. A record is still kept. The course will be listed under the History tab.
   • Elective. The student has chosen (elected) to take the course. The course will be listed under the Requests tab.
   • Request. The student has requested to take the course but is not yet on the course. The course will be listed under the Requests tab.
   • Removed. The student has been removed from the course by the school. The course will be listed under the History tab.
   • Withdrawn. The student has withdrawn themselves from the course. The course will be listed under the History tab.
5. Add any Course Status Notes to explain the reason for the change in course status.
6. Select Save & Close. Any classes within the course are updated with the new course information.
7. If you have changed the course status:
   • The course is now listed under the relevant tab (see Step 4 above for more information).
   • You may need to refresh the tab for it to display.
   • If the course is now 'Active', you can now select a class for the student from in the Courses tab.

Reinstate a student to a Course

If you want to change the student to a different course, choose to delete the course and add a new one.

1. Select the edit icon in your selected course. A popup window is displayed:


The Course Student Properties tab shows the details for the selected course.

2. In the Course Status field, select 'Active'.
3. Add any Course Status Notes to explain the reason for the change in course status.
4. Select Save & Close. The course is listed under the Courses tab where you can now select a class for the student.