Updating leaver details

Once you have opened a student record in the Pupil Manager module, use the Leaver tab in a student record to update a student's Leaving Information. Do this when a former student is returning to your school.

See Edit a student's leaving information if you are working in the Current Students tab..

This tab may contain Custom Fields.

Use the AutoComplete checkbox in the top of the screen for fields to capitalise automatically as you complete them. Uncheck the AutoComplete box to override automatic capitalisation.

Click the add icon next to a field to add a new option to a drop-down list.

To update Leaving Information, follow the steps below:

  1. In the Pupil Manager module, select Former Students tab.
  2. Search and select a student record to work with and select Leaver tab:
  3. If the student is returning to your school, cut and paste the Leaving Information into the Notes tab, this retains information for audit purposes.

  4. If you need to update details for a student who is not returning to your school, complete the Leaving Information section:

    Field Explanation
    Leaving Reason Select the student's reason for leaving. Either select the closest match or add a new reason to the list.
    Removal Grounds Select the reason for the student's removal from school.
    Leaving Date Enter a leaving date. You can enter a future date here, if required. The student is listed as a current student until the leaving date is reached.
    Leaving Term Select the term that the student leaves.
    Leaving School Year Select the academic year that the student leaves.
    Leaving Year Group Select the last year group the student is in before they leave.
    Leaving Form Select the last form group the student is in before they leave.
    Leaving Academic House Select the last Academic House the student is in before they leave.
    Leaving Residential House Select the last Residential House the student is in before they leave.

  5. In the Future School field, select the hand icon to display the Find School window:

    1. Start to enter the student's previous or current school. Select a school from the list displayed.
    2. Click OK to return to the student record screen.
  6. Select the type of school that the student is moving to and enter an enrolment date for the future school.
  7. Select a destination for Post Year 13 Leavers, where applicable.
  8. Click Update Data to save the new data.
  9. You must now use the pink drop-down list to change the student's record status.