Reinstating Leavers
If an employee leaves and returns to your company, there are two ways you can add their details back into the system:
Reinstate a Leaver
Follow these steps to reinstate a former employee in Staffology HR.
Locate and edit the leaver
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Sign in to IRIS HR Professional.
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Go to Directories > Leavers.
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Select the leaver and choose Edit (or the edit icon next to their name).
Reinstate the employee
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Open the Personal tab.
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Select Re-instate Leaver at the bottom of the screen.
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On the Re-instate Leaver screen, enter:
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Start Date (their re-employment date).
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Cont. Service Date, if needed.
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Select Re-instate.
What happens next?
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The system creates a new active employee record with a new Employee Number and Payroll Number (if you have a Payroll integration).
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All documents and absences When an employee or worker is absent from work. This can be for a variety of reasons. stay with the active employee.
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The original leaver record remains in the Leavers Directory, showing when the employee was not working.
Send Invitation Email
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Open the reinstated employee's Personal tab.
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Select Actions and choose Send Invitation Email.
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This allows the employee to create their new sign-in details to access the system.
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Create a new Employee Record
If the above does not suit your needs and you need the leaver's record to retain the previous data:
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Sign in to IRIS HR Professional.
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Go to Directories > Leavers.
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Select the required employee and choose Edit or select the edit icon displayed on their name:
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Choose Personal.
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Update the Employee Number to show that it is a leaver record, for example, 504L.
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Go to Directories > Create New.
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Create a new record for the leaver and add the original Employee Number.
Although you are creating a new record for the employee, they cannot have the same Payroll Number as they had before. You must add a new one in the employee's Payroll tab. This is for HMRC reporting purposes.
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Go to Actions and select Send Invitation Email.
This allows the employee to create their new login details to access the system.
Payroll integration
If your system is integrated with a payroll software and you are re-instating a leaver, you must add a new Payroll Number in the employee's record. This is for HMRC reporting purposes
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