Passport and visas

Once you have opened a student record in the Pupil Manager module, use the Student/Pupil Contacts and Networks option to view and manage a student's passport and visa details. Log details of student's student and holiday visas here, as required.

Also use the Student/Pupil Contacts and Networks option to view and manage a student's own contact details.

To work with passport and visa details:

  1. In the Pupil Manager module, select a student records tab.
  2. Use your preferred search method to find the student records that you want to work with. The Student/Pupil Records List is displayed:
  3. Click on a student's name to display their record:
  4. Go to the Additional Information menu on the right hand side and select the Student/Pupil Contacts and Networks option.
  5. Choose to:

Add student passport details

Use the AutoComplete checkbox in the top of the screen for fields to capitalise automatically as you complete them. Uncheck the AutoComplete box to override automatic capitalisation.

  1. Select the Passports tab:

  2. Click in a field and add passport details, as required.

    Click the add icons to add a new option to a drop-down list.

  3. Either:
    • Click Update Data to save the new data.
      or
    • Click Reload Record to refresh the record with the last saved data.

    The passport details are displayed in the Student/Pupil Contacts and Networks option.

Edit passport details

  1. Select the Passports tab:

    2. Existing passport details are listed at the bottom of the screen.

  2. Click the green tick icon next to the passport details you want to edit. The Edit Passport window is displayed:

  3. Click in a field and edit passport details, as required.

    Click the add icons to add a new option to a drop-down list.

  4. Click Save Passport. The amended passport details are displayed.

Delete passport details

  1. Select the Passports tab:

    2. Existing passport details are listed at the bottom of the screen.

  2. Click the delete icon next to the passport details you want to delete. You are prompted Are you sure you want to delete this Passport?
  3. Select Yes. The passport details are removed from Ed:gen.

Add student visa details

  1. Select the Visa tab:
  2. Select Yes in the Visa Required field and select Update Data.
  3. Click Add Visa. A popup window is displayed:

  4. Select the Visa Details tab and complete the fields displayed, as required.

    Click the add icon to add a new option to a drop-down list.

  5. Select the Visa Dates tab and complete the date fields:

  6. Select the Visa Notes tab and add notes. Use this to explain the reason for the visa:
  7. Click Save & Close. The visa details are displayed in the Student/Pupil Contacts and Networks option.

Edit visa details

  1. Select the Visa tab:

    2. Existing visa details are listed at the bottom of the screen.

  2. Click the edit icon next to the visa details you want to edit. A popup window is displayed.

  3. Select the Visa Details tab and complete the fields displayed, as required:

    Click the add icon to add a new option to a drop-down list.

  4. Select the Visa Dates tab and complete the date fields:

  5. Select the Visa Notes tab and add notes. Use this to explain the reason for the visa:
  6. Click Save & Close. The amended visa details are displayed.

Delete visa details

  1. Select the Visa tab:

    2. Existing visa details are listed at the bottom of the screen.

  2. Click the delete icon next to the visa details you want to delete. You are prompted Are you sure you want to delete this Visa?
  3. Select Yes. The visa details are removed from Ed:gen.