Manage Course Schedules

Use the Configuration tab in the Curriculum Manager module to manage the course schedules that are used by your school.

All courses must be linked to a course schedule. Each course schedule is linked to a course length and term dates.

  1. Open the Curriculum Manager and select the Configuration tab.

  2. Select Manage Course Schedules from the right hand menu:

    • All course schedules are listed here.
    • Icons indicate the properties of each course schedule. These are determined by the settings in entity preferences.
  3. Use the drop-down in the top right of the screen to change the Group By setting if required.
  4. Use the filters and navigation tools to display the course schedules that you want to work with.
  5. Choose to:

Add a course schedule

  1. Select Add Schedule in the top left of the screen to display the Manage Curriculum Schedules window:

  2. Complete the fields displayed in the Schedule Properties tab:

    Section Explanation
    Course Schedule Properties
    • Enter a clear and concise name, code and description for the course schedule.
    • Course Schedule Length. Select a course length for the schedule.
    Course Schedule Options

    Use the drop downs to:

    • Set the status of the course schedule. Selecting 'No' marks the course schedule as 'Inactive'.
    • Set this course schedule as the default. Only one course schedule can be marked as the 'Default'. This is preselected when working choosing course schedules in Ed:gen.
  3. Select the Schedule Terms tab and select the term dates that you want to use for the course schedule.
  4. Select Save & Close.The new course schedule is listed.

Change the order of course schedules

Change the order that course schedules are displayed in Ed:gen.

  1. Select Order Lengths. The Arrange Course Schedules window is displayed:

    A tab is shown for each course length in the module.

  2. Select the course length that you want to work with.

  3. Select a course schedule and use the arrows to move it up or down the list.
  4. Select Save & Close to close this window and return to the Manage Course Schedules screen.

Update course schedule entity preferences

Update the entities displayed for course schedules. For example, choose to display course schedule Description in the Manage Course Schedules screen grid.

Your entity preferences can also be configured centrally from the Manage Module Entities option.

  1. Select the table icon in the top left of the screen to display the Edit Module Entity window:

    • The Entity Properties tab displays an overview of your entity preferences.
    • The four following tabs hold property details for the entity. A count next to the tab title indicates the number of selections made in the tab.
    • The Audit tab lists any amendments that have been made to the entity.
  2. In the Entity Properties tab:
    • Entity Properties cannot be changed.
    • It is not recommended that you make any changes to Export & Import Options.

    • Filter Options indicate the number of rows displayed if filters are used for the entity. The example below has 6 rows in the filter:

  3. Work through the tabs shown to set details for the entity:

    All of the fields that are available for the entity are listed.

    Change the Display Names for the fields as required:

    All of the filters that can be used for the entity are listed.

    1. Use the checkboxes to select the filters that you want to include for the entity:
    2. Change the Titles used for the filters as required. Your selections determine how filters are displayed for the selected entity:

    All of the group by selections that can be made for the entity are listed.

    1. Use the checkboxes to select the group by selections that you want to include for the entity:
    2. Select a default if required.
    3. Change the Labels and Titles as required:
      • The Label name is displayed in the Group By drop-down menu.
      • The Title name is displayed in the screen where data is grouped. An example of how your selections are displayed for the selected entity is shown below:

    All of the information that can viewed for the entity is listed.

    1. Use the checkboxes on the left to select the columns that you want to display:

      2. Be aware that the selections made in Manage Module Settings can determine the fields that are displayed regardless of whether they are selected here.

    2. Select whether an Image or a Title are displayed in the header bar for the entity. Either:
      • Use the Select Image drop-down to select an image for the entity. An icon is used instead of a column title.
        or
      • Enter a Title for the entity and check the box to the left of the Title. This is useful if you want to customise titles to suit you.
    3. Use the Spacer checkbox to add grey space to the right of columns. This is useful for dividing up the information displayed in the Manage Course Schedules screen.
    4. Your selections determine the columns displayed for the selected entity:
  4. Choose to change the order that any of your entity selections are displayed in the module.

    1. Select Order Entity xxx in your selected tab. A popup window is displayed, an example is shown below:

    2. Select to make a selection and use the arrows to move it up or down the list.
    3. Select Save & Close to close this window and return to the Edit Module Entity window.

  5. Any changes made to entities are listed under the Audit tab in the window:

  6. Select Save & Close to close the Edit Module Entity window. Your preferences are displayed in the Manage Course Schedules screen.

Copy a course schedule

Choose to copy a course schedule. This is useful for recreating a course schedule.

  1. Scroll to the course schedule that you want to copy and click the copy course schedule icon. A popup window is displayed:

  2. Complete the fields displayed in the Schedule Properties tab:

    Section Explanation
    Course Schedule Properties
    • Enter a clear and concise name, code and description for the course schedule.
    • Course Schedule Length. Select a course length for the schedule.
    Course Schedule Options

    Use the drop downs to:

    • Set the status of the course schedule. Selecting 'No' marks the course schedule as 'Inactive'.
    • Set this course schedule as the default. Only one course schedule can be marked as the 'Default'. This is preselected when working choosing course schedules in Ed:gen.
  3. Select the Schedule Terms tab and select the term dates that you want to use for the course schedule.
  4. Select Save & Close.The course schedule is displayed in the Manage Course Schedules screen.

Edit a course schedule

Update the details of a course schedule if required. For example, change the status of a course schedule currently marked as 'Active'.

  1. Scroll to the course schedule that you want to edit and click the edit icon. The Manage Course Schedules window is displayed:

  2. Complete the fields displayed in the Schedule Properties tab:

    Section Explanation
    Course Schedule Properties
    • Enter a clear and concise name, code and description for the course schedule.
    • Course Schedule Length. Select a course length for the schedule.
    Course Schedule Options

    Use the drop downs to:

    • Set the status of the course schedule. Selecting 'No' marks the course schedule as 'Inactive'.
    • Set this course schedule as the default. Only one course schedule can be marked as the 'Default'. This is preselected when working choosing course schedules in Ed:gen.
  3. Select the Schedule Terms tab and select the term dates that you want to use for the course schedule.
  4. Two other tabs are available, these are explained as follows:
    • Metadata. Any metadata fields set up for course schedules are listed here. Add values for the metadata fields as required.
    • Audit. Any changes made to the course schedule are listed here.
  5. Select Save & Close.The amended course schedule is listed.

Delete a course schedule

Remove a course schedule that has been added in error.

You cannot delete a course schedule which is active.

  1. Scroll to the course schedule that you want to delete and click the delete icon. You are prompted Are you sure you want to delete this course schedule?
  2. Select Yes.
  3. The course schedule is removed. A log is kept under the Logging tab for auditing purposes.