Assigning Approvers to Fixed Asset Accounts

It is possible to assign an approver for accounts in the ledger in order to authorise any purchase related to fixed assets expenditure.

Each account can have up to three different approvers, who can authorise either requisitions or purchase orders created in IRIS Financials Purchasing. It is also possible to assign approvers to cost centre accounts in the COST CENTRE ledger. For more information, refer to Assigning Approvers to Cost Centres.

It is possible to set a fallback user in IRIS Financials who, in the event that an applicable approver is not found, can authorise applicable documents. For more information, please see Setting a Fallback User for Authorising IRIS Purchasing Documents.

When a requisition or purchase order is raised in IRIS Financials Purchasing, if no approvers are have been assigned to the selected cost centre account, but there is a fallback user, the system sets the fallback user to authorise the requisition or purchase order. However, if there is no fallback user, IRIS Financials automatically authorises the order to prevent it remaining in the system unauthorised. It is therefore essential that all cost centre accounts have applicable approvers to prevent requisitions or orders from being automatically authorised.

  1. Select Maintenance, then select Accounts from the menu.

  2. Select the required ledger from the Select a ledger dialog.

  3. The Account Maintenance window is displayed, labelled according to the selected ledger. Select , then select the Analysis Fields tab, then select EDIT. Editable fields are then enabled.

  4. For each required approval level field, select ..., then double-select to select the required user from the Select a user dialog.

    If you are changing an existing approver to a different approver, it is important to note that the changes apply only to new requisitions/orders entered into the system. Any existing requisitions/orders need to be repolled in IRIS Financials Purchasing in order for them to be authorised by the new approver. For more information, refer to Repolling Documents in IRIS Purchasing.

  5. Once the required approvers have been selected, select SAVE.

  6. An Update complete message is displayed. Select OK to close the message and return to the previous window.