How to approach the migration of data and adoption of IRIS Elements

Familiarising yourself with IRIS Elements

Dual running Keytime and IRIS Elements

When we create your Elements account, we also supply you with a licence code for your Keytime products. This code allows you full access to Keytime for a period of 3 months. This is to allow you time to complete any outstanding work and to choose a time that is convenient for you to begin the migration of data.

Planning the move to Elements

Before you begin to migrate data, we suggest you put a plan together. Below is a suggestion to help you:

  1. Identify clients that have filing deadlines in the 3-month dual running period

  2. Decide which clients you will complete in Keytime, and which will be completed in Elements. We suggest clients with short deadlines are completed in Keytime to allow for familiarisation of Elements without the pressure of an imminent filing deadline

  3. As far as possible, complete and file any tax returns, VAT returns and statutory accounts that have a filing deadline that falls in the 3-month dual running period Important: the migration of Accounts Production data does not include all notes and accounting policies, therefore, if you have started to produce accounts in Keytime it is better to finish and file them there to avoid loss of data on migration

  4. If you use Keytime tax products and Keytime Accounts Production, review client records and ensure the data stored on the client record is consistent between products (as per topic on de-duplication). This ensures the best result from the automatic client de-duplication that will occur on migration of Tax and Accounts Production data.

The data migration solution itself is designed to be flexible, you can:

  • Migrate a single client, a batch of clients or all clients

  • Sort and filter client records based on migration status, client type and reporting standard

  • Re-migrate compliance data, for example, if you make a mistake post migration, you can delete the return or set of accounts and simply re-migrate

Your data migration plan could take the following approach:

  1. Identify and migrate corporate clients based on year-end; migrate those with the nearest deadline first. Migrate the Accounts Production Data, followed by the Corporation Tax data (or just the Corporation Tax data if you don’t use Keytime Accounts Production) and any VAT data

  2. Migrate any sole traders and partnerships in preparation for tax year filing deadlines.

  3. Migrate remaining individuals and trusts in preparation for tax year filing deadlines