Post Supplier Refunds

To record refunds from suppliers against the payment they were for, they must be posted using a Supplier Refund document.

1. Go to Documents, then select Document Input....

2. On Document Input, select: 

   1. The Supplier Refund (XXPR) Document Type.

   2. The Document Date and Document Period default to today's date and the current accounting period. The date must be the same date as the date of the transaction. To change the details:

      • For Document Date — Enter the date or select it from the calendar.
      • For Period Date — Select ?, then double-click the required period.

   3. To display the document input form, select OK.

3. Bank automatically populates the default bank account for the location. If it is blank, or to change the bank account, double-click, then select the required details.

4. To select the Account the payments relate to, double-click, then on the required account.

5. The Document Date defaults to the date entered on Document Input. The date must be the same date as the date of the transaction. To change the date, enter the date or select it from the calendar.

6. Enter the total value of the transactions in Value (do not enter any currency symbols, such as, £, $.).

7. Enter a Description for all the transactions the document relates to.

8. To post the document, select POST.

9. To reconcile the refund and the payment, allocate the documents.