Creating a New Credit Card Account

This guidance is only for IRIS Financials Version 7.0.2103 or earlier. If using version 7.0.2223 or later, go to Create Credit Card Accounts.

Any credit cards that may be used for purchases and payments made by your establishment/organisation can be added to IRIS Financials in an account. The credit card account information is then used when recording details of credit card expenditure or payments to the credit card company.

  1. Select Maintenance, then select Accounts from the menu.

  2. The Select a ledger dialog is displayed. Double-select to select AST_CCARD - AST Credit Card Accounts (where AST represents the location of the ledger).

  3. The Account Maintenance window is displayed. Existing credit card accounts are listed in the left-hand panel. To create a new credit card account, select ADD NEW, then select ACCOUNT.

  4. A <New item> is displayed in the left-hand panel and automatically selected. Enter a code (limited to 12 characters) to help identify the credit card account in Account and a title in Title. In the following example, ADMIN and Admin Office Card have been entered.

  5. The credit card account needs to be linked to the required predefined variables for reporting and grouping the accounts. Select the Indices tab, then select an index from the indices listed in the Indices panel, then select XNODET - No Detail Defined from the Values panel. The index must be set for the Activities, Directorate, and Fund Type options.
    account-maintenance-credit-cards-indices-activities-xnodet.png

  6. Next, set the security roles for the credit card account, which determine which users can view, modify, and post to the account. Select the Security tab, select Drill (...) in View, Modify, and Post, then double-select to select the required security role from the Select a role for Account dialog. For more information, please see Overview of Security Roles.

  7. When you have entered all the details required for the credit card account, select SAVE to confirm the details.

  8. An Update complete message is displayed. Select OK to close the message and return to the previous window.

Related Topics

  1. Overview of Security Roles