FE Workforce Census Data
The following information is collected as part of the FE Workforce Census submission, and must be checked and completed in PS People.
To check or enter the data:
- Go to HR Record, select Credentials, then FEW Employee Details.
-
Select the relevant tab to enter the details for the following:
- Staff Details
- Job Role
- Teacher Data
- Participated in DfE Programmes Data — Select Teacher Data
- Contract
If the staff member's details do not need to be included in the FE Workforce Census submission, select Exclude Submission.
Exclude Submission must only be used for the following reasons:
- The staff member does not have a contract of employment within the census time-frame
- The staff member is agency staff, self employed, or freelance
- The staff member works through an intermediary, such as a personal service company
- The staff member's role does not directly support learning, for example, caterers or maintenance
- The staff member provides education or training not funded through one of the appropriate funding models
- Save any details that have been entered or changed.
- Configure the FE Workforce Census in PS People.
Staff Data
Staff data is required for all staff members within scope.
| Data Collected | Mandatory | What Data to Enter in PS People |
|---|---|---|
| Campus Identifier or Campus ID | No | Enter the UKPRN number for the organisation where the employee works |
| First Name | Yes |
Populated from the employees HR Record. To change the details, go to HR Record, then select HR Record, then Personal Details. |
| Last Name | Yes | |
| Date of Birth | Yes | |
| Gender | Yes | If the gender on the employee's HR Record matches an FE Workforce Census option, the details are automatically populated. If not, a Gender must be selected. |
| Ethnicity | Yes | If the ethnicity on the employee's HR Record matches an FE Workforce Census option, the details are automatically populated. If not, a Ethnicity must be selected. |
| Disability | Yes | An option must be selected from Disability. |
| Main Role | Yes | Must be set in the Job Role tab. For more details, go to Job Role Data. |
| Most Senior Leader | Yes | |
| FTE | No | |
| Number of Contracts | Yes | Must be set in the Contact tab. For more details, go to Main Contract. |
| Employment Start Date | Yes | |
| Current Position Duration | Yes | |
| Further Education Duration | Yes | |
| Employment End Date | No | |
| Reason for Leaving | No |
Job Role Data
Job role is required for all staff members within scope. A maximum of 5 job roles per employee can be submitted.
| Data Collected | Mandatory | What Data to Enter in PS People |
|---|---|---|
| Role | Yes |
An option must be selected from Role. To enter the details for additional job roles, select Add. |
| Sub Role | Yes |
An option must be selected from Sub Role. |
| Main Role | Yes | If the staff member has more than one job role, the Main Role must be selected. |
| Most Senior Leader | Yes | If the staff member is the head of FE Provision for the provider, Most Senior Leader must be selected. |
| FTE | No | For staff members on permanent or fixed term contracts, enter the proportion (between 0.01 and 1.5) of Full time Equivalent (FTE) standard weeks they are contracted to work. If they have multiple roles, FTE should amalgamate to form one FTE. |
Teacher Data
Only required for staff members with the following roles or sub roles:
- Advanced Practitioner
- Instructor
- Lecturer
- Practitioner
- Teacher
- Trainer
- Tutor
| Data Collected | Mandatory | What Data to Enter in PS People |
|---|---|---|
| Main Subject Taught | Yes - Required Roles Only | The subject the teacher spends most of their time teaching must be selected in Main Subject Taught. |
| Highest Qualification Taught | Yes - Required Roles Only | An option must be selected from Highest Qualification Taught. |
| Highest Qualification English | Yes - Required Roles Only | An option must be selected from Highest Qualification English. |
| Highest Qualification Maths | Yes - Required Roles Only | An option must be selected from Highest Qualification Maths. |
| Highest Teaching Qualification | Yes - Required Roles Only | An option must be selected from Highest Teaching Qualification. |
| Teacher Qualification Studied | No | If the staff member is studying for a teacher qualification, select an option from Teacher Qualification being Studied. |
| Teacher Qualification Funding | No | For staff members studying for a teacher qualification, an option must be selected from Teacher Qualification Funding. |
| Professional Teaching Status | Yes - Required Roles Only | An option must be selected from Professional Teaching Status. |
| Industry Experience Duration | Yes - Required Roles Only | An option must be selected from Industry Experience Duration. |
| Current Industry Experience | Yes - Required Roles Only | To determine if staff members currently work in industry alongside their role in further education (FE), an option must be selected from Current Industry Experience. |
Participated in DfE Programmes Data
Only required for staff members with the following roles or sub roles:
- Advanced Practitioner
- Instructor
- Lecturer
- Practitioner
- Teacher
- Trainer
- Tutor
| Data Collected | Mandatory | What Data to Enter in PS People |
|---|---|---|
| DfE Programme | Yes - Required Roles Only |
DfE programmes the staff member has participated in or benefited from during the academic year, must be selected for DfE Programme. Add or Remove programmes as required. |
Main Contract
Main contract details are required for all staff members within scope.
| Data Collected | Mandatory | What Data to Enter in PS People |
|---|---|---|
| Number of Contracts | Yes | An option must be selected from Number of Contracts. |
| Annual salary | Yes - If no hourly rate set | In Annual Salary, enter the staff member's latest gross annual salary, including any applicable London weighting, for their main contact only. |
| Hourly Rate | Yes - If no annual salary set | In Hourly Rate, enter the staff member's latest gross hourly rate, including any applicable London weighting, for their main contact only. |
| Pay Rise | Yes | If the staff member received any form of pay rise during the last academic year outside organisation wide increases, Pay Rise must be selected. |
| Week Contracted hours | No |
In Weekly Contacted Hours, enter the number of hours for staff members on a permanent or fixed term basis. If the staff member has more than one contract, the details should be entered for the contact with the most hours. |
| Contract Type | Yes |
An option must be selected from Contract Type. |
| Employment Start Date | Yes | Enter the Employment Start Date of the staff members latest period of employment. For TUPE staff members, enter the original start date. |
| Employment End Date | No | If the staff member has left your organisation during the academic year of collection, their leave date must be entered in Employment End Date. |
| Current Position Duration | Yes | The length of time up until the 31st July for the collection year the staff member has worked in current position must be entered in Current Position Duration. |
| Further Education Duration | Yes | The length of time up until the 31st July for the collection year the staff member has worked in further education must be entered in Further Education Duration. |
| Reason for Leaving | No | If the staff member has left your organisation during the academic year of collection, their Reason for Leaving must be entered. |
| Weeks a Year Contracted to Work | No |
In Weeks A Year Contracted to Work, enter the number of weeks, including paid holiday, the staff member is contacted to work. Where payment is spread across 52 weeks, the number of contacted week must be entered not the 52 weeks. If the staff member has more than one contract, the details should be entered for the contact with the most hours. |