Fixes and Updates - September 2025

The following updates were made to Every HR during September 2025.

General updates

  • Security and performance updates.

  • User interface (UI) and user experience (UX) improvements.

Employees

  • A warning now appears if you change a first name or last name when you import old job data.

  • The text N/A now shows for Salary Incl. Additions and Hourly Rate Incl. Additions when an employee has a mix of automatic and manual additions, or none at all.

  • Disabled fields have a warning message next to them when the Amount Type is set to One Off.

  • The value for Salary Incl. Additions and Hourly Rate Incl. Additions always shows, including in Salary History.

  • The All Employees table now correctly shows an employee's start date even if they have an end date.

  • A pound sign (£) has been added to the Salary Incl. Additions and Hourly Rate Incl. Additions values in Salary History.

  • The Payment Frequency column has been added to the Salary Information page for employees.

  • An error no longer occurs when you archive an Addition or Deduction that was superseded by a pay award.

  • The Pay Monthly and Pay Annually Payment Frequency fields in the Additions and Deductions settings now update and hide correctly when you make other selections.

  • The Edit button for Additions and Deductions now opens the edit window correctly.

  • Job History no longer creates duplicate records when you save an employee's job information.

  • The Add Addition pop-up window now loads correctly in the Additions and Deductions section.

  • Reports that use a custom field with a condition no longer show an error.

  • Reports that use custom fields now keep the correct formatting and include all sections.

Absence Management

  • You can now set the percentage of pay to four decimal places on the Add Parental Leave Pay Policy page.

  • Employees with My Leave permission can now edit pay policy tasks from their portal.

Single Central Record

  • The Single Central Record table now shows the correct continuous service start date for employees with end dates.

  • The Single Central Record Summary screen now shows a shared employee's completion status based on the specific property's settings.

Workforce Census

  • The text in the curriculum data pop-up now matches the Department for Education (DfE) guidance.

  • The Pay Range Minimum and Pay Range Maximum fields for Leadership Pay now fill in by themselves when salaries are linked to pay scales.

  • The dates for the Workforce Census module now reflect the 2025 submission window.

Payroll

  • The payroll onboarding process now checks for duplicate managed numbers, even when you overwrite them with employee record fields.

  • When using the Staffology integration, the system now uses the existing Payroll Number and Contract Number by default if they are not empty.

  • The Staffology integration no longer fails when processing Additions and new roles with future start dates.

  • When an employee leaves, the final holiday balance pay code is now created with a multiplier of one.

  • The Staffology integration now exports the end date for the first chain item of an ongoing Addition.

  • You will now see an error message if you try to replace a job identifier with a Contract Number that already exists.

  • Managed payroll numbers are now checked to prevent duplicates across multiple payrolls within a single multi-academy trust (MAT).

  • The Staffology integration now processes future dates for Time & Expenses. This prevents an error.

  • New employees with a start and end date now complete the onboarding process and are added to the pay run.

  • An error no longer appears in the integration hub for new employees with additions, such as Contractual Overtime.

Recruitment

  • There is now an integration error handling page where you can fix data issues.

  • All configurable vacancy fields from the GOV.UK Teaching Vacancies site are now available in Every HR.

  • We have removed the old Department for Education (DfE) integration. The system now uses the new DfE integration.

  • Recruitment panel members with Edit Vacancy permission can no longer see sensitive answers to pre-screening questions.

  • You can now edit vacancies in Trust Overview without an error.

  • The email preview for adding a candidate to a talent pool no longer contains placeholder text.

Time & Expenses

  • You can now combine custom rate presets with the Hourly Rate incl. Additions type.

  • The pay code selection for custom rate presets now works for all schools.

Admin

  • A new user-level permission is now available that controls who can send adverts to the Teaching Vacancies board.

  • The Enter key now correctly triggers a search within the Linked Roles filters.

  • Contract content now uses the correct logos and information from the assigned school settings.