Setting Up Point Consolidation

Point consolidation lets you merge one or more pay scales into a single destination pay scale. For example, you can merge pay scale ‘L1’ into ‘L2’. Employees on ‘L1’ then receive the same salary as those on ‘L2’.

This guide shows you how to set up, edit, and remove a point consolidation.

You can only use this feature if your organisation links salaries to pay scales. Need help setting this up? Read our guide on setting up pay scales.

Navigate to Point Consolidation

  • For a single property: Go to the Admin area in Every HR and select Point Consolidation.

  • For an entire trust: Go to Trust Overview, expand MAT Admin, and select Point Consolidation.

Step 1 of 3: Start your consolidation

Make sure you are on the correct Point Consolidation page for your property or trust. Select Create Point Consolidation.

Step 2 of 3: Enter consolidation details

Enter the following information into the form:

  • Name: Enter a name to identify the action. This does not rename your pay ranges or pay scales.

  • Date: Select a future date for the consolidation to take effect.

  • Rule of execution: Choose whether the consolidation happens before or after auto increments.

  • Location (Trust level only): Select the schools, trust, or bureau from the tree menu where you want to apply this consolidation.

Select Save. The system takes you to the Edit Point Consolidation page.

Understanding the rule of execution

You must decide how point consolidation interacts with auto increments. Your choice changes the final salary for your employees.

  • Before auto increments: You merge ‘L1’ into ‘L2’. The system then increments all ‘L2’ employees to ‘L3’. Your original ‘L1’ employees now receive an ‘L3’ salary.

  • After auto increments: The system increments your ‘L1’ employees to ‘L2’. The consolidation then merges ‘L1’ into ‘L2’. Because your original employees already moved to ‘L2’, they remain on ‘L2’ and receive an ‘L2’ salary.

Choose the approach that best fits your organisation.

Step 3 of 3: Add your mappings

You must now map your old pay scales to your new ones.

Select Add Mapping.

Choose whether this applies to teaching or support staff from the Pay Scales Type dropdown.

Enter the name of your old pay scale into the Source Pay Scales field and select it. You can select multiple source pay scales.

Choose your new pay scale from the Destination Pay Scale dropdown. All employees on your source pay scales will receive this destination pay scale.

Select Add Mapping to add more consolidations.

Select Save Draft to save your work for later, or select Save and Submit to schedule the consolidation.

Managing point consolidations

Go to the Point Consolidation page to view your consolidations. The page groups consolidations into three sections:

  • Draft: You created these, but did not submit them.

  • Submitted: You scheduled these, but the effective date has not passed yet.

  • Active: The effective date passed and the consolidation is currently running.

Actions you can take

  • View: Select the Eye icon to view consolidation details.

  • Edit: Select the Pencil icon to make changes.

  • Remove: Select the Red X icon to delete a consolidation. Point consolidations do not permanently alter your system. Removing one simply undoes the action and reverts your system back to your original pay scales.