Point Consolidation

If, for example, the lowest pay scale in a leadership pay range, ‘L1’ is consolidated into the pay scale ‘L2’, then all employees previously being paid the FTE salary for ‘L1’ will now receive the same as those on ‘L2’.

This article covers how to set up a point consolidation, and how to undo consolidations once set up. Point consolidation can be set up within a specific property or be applied across an entire trust.

Please note:

This feature is only applicable to organisations whose salaries are linked to pay scales. For more information on pay scales see our article on setting up pay scales.

Setting up a point consolidation

The following setup process works at both property level and trust level.

Single property

To apply a point consolidation at one specific property, go to the Admin area in Every HR and choose the Point Consolidation page.

Trust level

If you would like to apply a point consolidation to multiple properties across a trust, go to Trust Overview, expand the MAT Admin area and choose the Point Consolidation page there.

Step 1 - Choose property or trust level

Make sure you are on the Point Consolidation page at either property or trust level, as applicable. Then click ‘Create Point Consolidation’.

Step 2 - Set up your point consolidation

A window will appear prompting you to enter the following information:

Property Level

Give your point consolidation a name so it can be easily identified. This name indicates the point consolidation action, it does not rename any of the pay ranges or pay scales involved.

Set a date on or after which this point consolidation will become active. This date is mandatory and must be a date in the future.

Choose the order you would like your point consolidation and auto increments to apply in, as your employees will end up with a different result if point consolidation takes place after auto increments instead of before.

Trust Level

Give your point consolidation a name so it can be easily identified. This name indicates the point consolidation action, it does not rename any of the pay ranges or pay scales involved.

Set a date on or after which this point consolidation will become active. This date is mandatory and must be a date in the future.

Choose the order you would like your point consolidation and auto increments to apply in, as your employees will end up with a different result if point consolidation takes place after auto increments instead of before.

At trust level, you will also be asked to determine where in your trust the point consolidation will apply. You can select individual schools within a trust, a whole trust, or even an entire bureau from the tree menu.

Understanding the rule of execution

Employees will end up with a different result depending on whether point consolidation is applied before or after auto increments. For example, if point consolidation occurs before auto increments, then the pay scale ‘L1’ may be consolidated into the pay scale for ‘L2’, and then all those being paid an ‘L2’ salary will be auto incremented onto the pay scale for ‘L3’. Therefore, an employee on ‘L1’ will now be paid an ‘L3’ salary.

However, if point consolidation is applied after auto increments, then an employee on ‘L1’ will be incremented up to ‘L2’, and as your point consolidation only brings employees from ‘L1’ in line with ‘L2’ they would not then be calculated into this and continue to be paid an ‘L2’ salary.

It is for your organisation to determine which approach you wish to take.

Once you are happy with the options you have entered, click ‘Save’. You will be taken to the Edit Point Consolidation page, where you can make changes to the information you have entered previously and begin building your point consolidation.

Step 3 - Add your mappings

To begin, click the ‘Add Mapping’ button. This will add an editable entry to the table above.

Use the ‘Pay Scales Type’ dropdown to choose whether this mapping applies to teaching or support staff.

Choose which source pay scales you would like to consolidate into a different pay scale. Type the name of the pay scale into the ‘Source Pay Scales’ field and select as many as required from the list below.

Lastly, use the ‘Destination Pay Scale’ dropdown to choose which pay scale your source pay scales should be consolidated into. This will be the pay scale that all employees on any of the source pay scales will receive once the consolidation is active. You can add further mappings to the consolidation by clicking the ‘Add Mapping’ button again and repeating this process.

When you are happy with the consolidation, either click ‘Save Draft’ to save it as a draft to return to later, or ‘Save and Submit’ to submit it to become ‘Active’ after the effective date has passed.

Viewing, editing, or removing point consolidations

Your point consolidations will display on the Point Consolidation page at either property or trust level. A consolidation created at trust level and applied to a particular property will also show on the Point Consolidation page at property level.

The first section is for point consolidations in ‘Draft’ form. These have been created, but not yet submitted.

The section below lists consolidations that have been submitted to become active after the effective date set. A consolidation which has been submitted but is not yet active will display as ‘Submitted’. Once a consolidation is active it will display as ‘Active’.

You can view consolidations by clicking the eye icon in the action column on the right. Click the pencil icon to make any changes or use the red ‘X’ icon to remove a consolidation. Point consolidations are entirely non-destructive changes and removing one will simply revert the system back to using pay scales as originally set up.