Manage GPA Levels

Use the Certification tab in the Curriculum Manager module to view and manage grade point average (GPA) levels.

To manage GPA levels, follow the steps below:

  1. Open the Gradebooks module and select the Certification tab.
  2. Select Manage GPA Levels from the right hand menu to display this screen:
    • All of the GPA levels are listed.
    • The details displayed and how they are displayed is determined by the settings in entity preferences. See Update GPA Management entity preferences for more help with this.
    • Hover over any column header icons shown for more information.
  3. Use the drop-down in the top right of the screen to change the Group By setting if required.
  4. Use the navigation tools at the bottom of the screen to display the levels that you want to work with.
  5. Choose to:

Add a GPA level

  1. Select Add GPA Level in the header. A popup window is displayed:

  2. Complete the fields displayed:

    Section Explanation
    GPA Level Properties
    • Enter a name, code and description for the level.
    • GPA Level Set. Select a GPA set for the level.
    GPA Level Options

    Use the drop downs to:

    • Set the status of the level. Selecting 'No' marks the level as 'Inactive'.
    • Set this level as the default. Only one GPA level can be marked as the 'Default'. This is preselected when working with GPA levels.
  3. Select Save & Close. The GPA level is listed.

Order GPA levels

Levels can only be rearranged within the set they are listed in.

  1. Group the listed GPA levels by set. Select the Group By drop-down in the top right of the screen and select 'GPA Set'
  2. Select the order GPA levels icon for any GPA level within the set that you want to rearrange. A popup window is displayed:
  3. Select a level in the list shown and use the blue arrows on the right to move it as required.
  4. Select Save & Close once you have made all the changes required.

Copy a GPA level

  1. Select the copy GPA level icon in the GPA level that you want to copy. A popup window is displayed:

  2. Complete the fields displayed in the GPA Level Properties tab:

    Section Explanation
    GPA Level Properties
    • Enter a clear and concise name, code and description for the level.
    • GPA Level Set. Use the drop-down list to select the GPA set for the new GPA level. The options listed are preconfigured for you.
    GPA Level Options

    Use the drop downs to:

    • Set the status of the level. Selecting 'No' marks the level as 'Inactive'.
    • Set this level as the default. Only one GPA level can be marked as the 'Default'. This is preselected when working with GPA levels.
  3. Select Save & Close.

Edit a GPA level

  1. Select the edit icon in the GPA level that you want to work with. A popup window is displayed:

  2. Complete the fields displayed in the GPA Level Properties tab:

    Section Explanation
    GPA Level Properties
    • Enter a clear and concise name, code and description for the level.
    • GPA Level Set. Use the drop-down list to select the GPA set for the new GPA level. The options listed are preconfigured for you.
    GPA Level Options

    Use the drop downs to:

    • Set the status of the level. Selecting 'No' marks the level as 'Inactive'.
    • Set this level as the default. Only one GPA level can be marked as the 'Default'. This is preselected when working with GPA levels.
  3. Two other tabs are available, these are explained as follows:
    • Metadata. Any metadata fields set up for GPA levels are listed here. Add values for the metadata fields as required.
    • Audit. Any changes made to the GPA level are listed here.
  4. Select Save & Close.

Delete a GPA level

  1. Select the delete icon in the GPA level that you want to delete. You are prompted Are you sure you want to delete this GPA level?
  2. Select Yes. The level is deleted.