Wages journal

If you don't use our payroll app, you can manually record wages by entering a journal.

A wages journal consists of the following bank codes:

  • Wages Control

  • Staff Salaries

  • NI Control

  • Employers NI

If you haven't already, create these bank codes. We can’t advise on how these should be classified, if you are unsure, should consult your accountant.

Create the Journal

  1. Go to Journal and select Create.

  2. The Date defaults to today's date but can be changed. Select Wages from the Category list.

  3. Enter a Comment then select Create Journal.

  4. Select Staff Salaries from the Code list. In Debit, enter the amount you are paying your staff before tax and National Insurance.

  5. From the next Code list, select Employers NIC. In Debit, enter the amount of National Insurance due for all staff (excluding tax).

  6. Tab to add a new line and select Wages Control from the Code list. In Credit, enter the total amount you are paying your staff after tax and National Insurance.

  7. Tab to add a new line and select NI Control from the Code list. In Credit, enter the combine total of tax and National Insurance you are paying to staff.

  8. Select Save Changes.

Record wage and payments

When recording the wages coming out of your bank account, you need to enter a bank transaction assigned to the Wages Control nominal.

When you come to pay the tax and national insurance, enter a bank transaction assigned to the NI Control nominal. To find out how much you owe, run a Trial Balance report using the NI Control.