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IRIS provides a chart conversion (bridging) procedure which enables individual clients to be converted from their existing charts, for example, IRIS Solution Original to the Enhanced charts.
Ensure an extract is taken.
Ensure the latest accounts and working papers are printed.
Select Posting | Post File Maintenance | Chart convert
Select:
Single - Answer the questions as they display.
Multiple - Use this option for conversion of up to 25 clients at a time.
Click OK to the backup reminder warning message. A list of IRIS Chart clients appears.
Click New Chart ID and select the chart to be used for each client to be converted.
Click Map Selection and select the Import Map to be used for the conversion.
Click Convert. Only clients with the New Chart ID and Map Selection selected will be converted.
If a New Chart ID and Map Selection are selected, but the client is not to be converted at this time, select the Ignore option.
Confidential Clients will not
be converted.
After the conversion run the reports to ensure they are as expected.
The bridging procedure is irreversible:
once a client has been converted, it cannot be reverted back to its
original chart.
Limited companies, Partnerships, Sole Traders, Doctors and Farms can
be converted onto the Enhanced charts.
Pension schemes cannot be converted as this facility is not yet available
on the Enhanced charts.
Click the links below
to jump to a particular section:
In addition to the items above there are other pieces of data that the bridging procedure cannot convert because of differences in their treatment between the standard and enhanced charts. As a result some clients will require additional work to be performed after the bridging procedure.
Additional postings will need to be made for the following:
Revaluation of fixed assets
Transfer to ownership of tangible fixed assets held under HP contracts (or Finance Leases)
Directors’ remuneration disclosed within Cost of Sales (Limited companies only)
Unlisted fixed asset investments
Foreign exchange differences (Limited companies only)
Formation costs (Limited companies only)
Auditors’ remuneration for non-audit work (large companies only)
Directors’ pension contributions to money purchase schemes (Limited companies only)
For Limited companies entries will also need to be made on new client data
screens for the following:
Analysis of turnover by geographical market
Unprovided deferred tax
Operating lease commitments
Additional items and adjustments relating to the Cash Flow Statement
The exception report (EXR) will help to identify the additional work required once a client has been converted.
Print Reports - as the bridging procedure is irreversible, it is important that hard copies of all relevant reports are printed out prior to each conversion. These would usually include (but not be limited to) final accounts, trial balances and a specific description report (showing client specific account and group descriptions).
Client Extract - it is recommended that Client | Extract is performed prior to each conversion as a form of backup, for use in the unlikely event that any problems arise during/after the conversion. Further information on this procedure can be found in the Extract / Replace Quick Guide.
To convert an existing client to one of the Enhanced charts:
Select client in Accounts Production.
Select Posting | Post File Maintenance
Ensure that the correct client is selected and click on Chart convert.
A message will appear if Client Extract has not been performed.
Note the reminder to print relevant reports before converting, and click Yes, and select OK.
Select the enhanced chart to convert to.
Select an import map to use.
The conversion will then take place.
The table below shows the information that is converted by the bridging procedure:
Converted |
Not Converted |
Postings for every account period |
Cancelled postings |
Client specific account descriptions |
Chart specific account descriptions* |
Client specific report aliases
|
Client specific group descriptions |
Chart specific report aliases**
|
Chart specific group descriptions |
Client specific depreciation policies |
Chart specific depreciation policies |
Business Tax IRIS account total postings and specific postings |
Business Tax “ IRIS Posting” postings*** |
Business Tax / Fixed Asset Register assets |
|
* These will have to be re-entered manually.
To view a list of current chart specific account descriptions:
Create a new client and set up a post file based on the chart in question.
Go to Reports | Annual and run a DCR report.
** Provided that they do not already exist on the enhanced chart.
*** These can not be converted as the number of the posting in the ELTD chart may be different to the posting number on the original IRIS chart.
In addition to the items above there are
other pieces of data that the bridging procedure cannot convert because
of differences in their treatment between the standard and enhanced charts.
As a result some clients will require additional work to be performed
after the bridging procedure.
Additional postings will need to be made for the following:
Revaluation of fixed assets
Transfer to ownership of tangible fixed assets held under HP contracts (or Finance Leases)
Directors’ remuneration disclosed within Cost of Sales (Limited companies only)
Unlisted fixed asset investments
Foreign exchange differences (Limited companies only)
Formation costs (Limited companies only)
Auditors’ remuneration for non-audit work (large companies only)
Directors’ pension contributions to money purchase schemes (Limited -companies only)
For Limited companies entries will also need to be made on new client data screens for the following:
Analysis of turnover by geographical market
Unprovided deferred tax
Operating lease commitments
Additional items and adjustments relating to the Cash Flow Statement
The exception report (EXR) will help to identify the additional work required once a client has been converted.
This can only be performed by a super user or the master user, or a user who has been given permission to 'Create/amend/delete import maps'.
To create a new import map:
Go to Setup | Import Maps | Import Map Maintenance
Select ' IRIS posting ‘entry to entry’ import map' to display a window listing import maps already loaded.
Enhanced Conversion L, Enhanced Conversion P, Enhanced Conversion M, Enhanced Conversion L - Farm and Enhanced Conversion P - Farm are the import maps supplied by IRIS Software Ltd.
Click 'Copy to new' and 'Yes' to copy import map to create new map.
The import map is then duplicated resulting in two identical maps
Select 'Import Map Description' and give the new import map a description for example, 'Enhanced Conversion L - Shops'
All limited company import maps must have a description beginning with 'Enhanced Conversion L' (not case sensitive)
All partnership and sole trader import maps must have a description beginning with 'Enhanced Conversion P' (not case sensitive)
All doctors import maps must have a description beginning with 'Enhanced Conversion M' (not case sensitive)
All farm import maps must have a description beginning with 'Enhanced Conversion L - Farm' if a Limited company, or 'Enhanced Conversion P - Farm' if a Partnership or Sole Trader
select 'Accounts in Import Map' to display the a window showing the account numbers currently in the map.
The import map can now be customised according to user requirements.
Import maps that have been created based upon an IRIS chart can also be converted to an Enhanced Chart Import Map by going to Setup | Import Maps | Import Map Maintenance | Standard Import Map | Convert. IRIS will then prompt which Enhanced Conversion Map to use.
For Limited Companies, select Enhanced Conversion L
For Sole Traders and Partnerships, select Enhanced Conversion P
For Doctors etc, select Enhanced Conversion M.
For Farms, select Enhanced Conversion L - Farm if a Limited company or Enhanced Conversion P - Farm if a Partnership or Sole Trader.