Coming soon: Supplementary pay runs

We are excited to announce a new feature we’re working on that will give users the ability to create Supplementary Pay Runs. This feature is designed to simplify handling payroll adjustments, making it easier to manage corrections without re-opening and editing the entire original Pay Run.

ETA*: April 2025

What is a Supplementary Pay Run?

A Supplementary Pay Run is an additional pay run that takes place after the main Pay Run is completed and before you start the next Pay Run. It allows you to make adjustments for any missed payments or changes, ensuring the corrections are reflected accurately.

These adjustments will treated as earnings for the Pay Run that you most recently closed. This method also makes it possible to produce a payment file and reports that highlight the differences between the main and supplementary Pay Runs.

When Would You Need a Supplementary Pay Run?

Some typical scenarios where a Supplementary Pay Run would be necessary include:

  • A new starter was missed from the original Pay Run.

  • An employee’s additional payments, such as overtime, bonuses, or salary increases, were overlooked in the main Pay Run.

Currently, in IRIS Every Payroll, you can resolve these issues by reopening the Pay Run, adding the missing items, and then re-closing it. However, this process doesn’t allow you to generate reports that show just the adjustments made. A Supplementary Pay Run will streamline this process and add more flexibility to payroll management.

How Supplementary Pay Runs Will Work

With the new Supplementary Pay Run feature, you'll be able to create a second version of the original Pay Run for selected Employees. This updated version will still include all the initial payments to ensure taxes, National Insurance A system of contributions paid by workers and employers in the UK, which funds various state benefits, such as the State Pension and Jobseeker's Allowance., and other deductions are accurately calculated on the total earnings for the period.

Once the changes are applied, you will be able to generate specific reports that reflect only the differences between the Main Pay Run and the Supplementary Pay Run. These reports will clearly show the amounts due from the adjustments, giving you better control and visibility over the changes made.

A Payment file will be able to be produced that contains just the amount due to employees.

An FPS that contains corrections for the new amounts will also be generated, so that this can be submitted to HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers..

Key Benefits of Supplementary Pay Runs:

  • Precision Reporting: Generate detailed reports highlighting only the adjustments made after the main Pay Run.

  • Simplified Corrections: Easily create additional Pay Runs without altering the entire original Pay Run.

Stay tuned for more updates on this feature as we move closer to its release in April 2025.

Here are some questions that you may have on the feature:

Which employees can be included in a Supplementary Pay Run?

There are three types of employees that can be included in a Supplementary Pay Run:

  • Employees that were in the original Pay Run.

  • New Starters that were added after the Main Run closing, and their start date is on or before the end of the Pay Period.

  • Historic Leavers that you have flagged as ‘Payment after leaving’ in their employee record.

Will I be able to create multiple Supplementary Pay Runs for the same period?

Yes! We’re designing the feature so you can create as many Supplementary Pay Runs as required for a single Pay Run Period. You’ll be able to create multiple Supplementary Runs containing different or the same employee(s).

Can I still Re-open the Pay Run and make corrections that way?

Yes, we’re not removing the ability to make corrections this way. If you prefer to make changes by re-opening the Pay Run, and don’t need reports that show the difference, then you’ll still be able to use this functionality.

Which Reports will be available for Supplementary Pay Runs?

The reports planned to be available for a Supplementary Pay Run are:

  • Required Payments Report.

  • Pay Run Journal.

  • Pension Report.

  • Gross To Net.

  • Pay Analysis Report.

How will my automation settings work for Supplementary Pay Runs?

To start with, we’ll stop any of the automation settings applying when you are finalising a Supplementary Pay Run, so any submissions will need to be made manually. This may change in the future as we continue to enhance the feature.

Will I be able to create ‘Pre-Runs’?

This feature will not contain ‘Pre Runs’ that are ran before the main Pay Run. This feature/enhancement may be considered in the future.

*Features are not guaranteed and may be delayed for any reason. Features may be moved to a later date without warning.