Step by step guide to running a payroll

Step 19: Submit Full Payment Submission (FPS) to HMRC

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Select Payroll from the main menu then View Details to view the task list.

A Full Payment Submission Full Payment Submission is an RTI online submission to be sent on or before each payday. This informs HMRC about the payments and deductions for each employee. (FPS Full Payment Submission is an RTI online submission to be sent on or before each payday. This informs HMRC about the payments and deductions for each employee.) must be sent to HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers. every time you pay someone.

  1. Go to RTI Real Time Information is the current method for reporting PAYE to HMRC, comprising FPS and EPS submissions., FPS is already selected.
  2. All FPS for the current financial year are displayed. If required, select the relevant financial year.

  3. To review the details, select the relevant FPS from the left.

    the RTI FPS screen, with a period chosen, and the details on screen for review

  4. In Gateway:

    1. If required, select the Late Filling Reason.
    2. To send the FPS, select either:
      • Submit FPS — to automatically send the FPS.
      • Or manually mark as sent and accepted — to confirm you have sent the file by another means or if it did not need to be sent again.

      To get the details to send the FPS manually, select Raw XML Request, then Download XML. Use the downloaded file to send to HMRC outside of Every Payroll.

    Submit FPS button, with alternate Manually Send option below

Step 20: Submit Employer Payment Summary EPS) to HMRC.