Guide to temporary workers

Often not all employees are paid in every pay period. There are two ways to handle temporary workers.

On Hold

Perhaps the simplest method is to mark an employee as On Hold.

  1. Go to Employees and select the individual.

  2. On the Employment tab, under On Hold, select Exclude from pay runs. On the Employment tab, under On Hold, select Exclude from pay runs.

  3. Select Update Employee.

If you mark an employee as On Hold, they will not appear in pay runs or on your FPS Full Payment Submission is an RTI online submission to be sent on or before each payday. This informs HMRC about the payments and deductions for each employee..

If you’ve already started a pay run and an employee has a non-zero amount on their payslip A statement provided by an employer to an employee, detailing their wages, deductions, and net pay for a specific pay period.This is a legal requirement under the employment rights act and should be received on or before the pay date., it will not remove them. You’d need to zeroise their payslip first.

Include or exclude from FPS

By default, you report all employees on a pay run to HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers. on an FPS, even those without pay. You can change this to exclude unpaid employees:

  1. Go to Employer and choose Edit Details.

  2. Select the RTI Real Time Information is the current method for reporting PAYE to HMRC, comprising FPS and EPS submissions. sub-tab, and then Exclude Nil Paid.

    Select the RTI sub-tab, and then

  3. Select Update Employer.

Irregular payment pattern

You may need to include the Irregular Payment Pattern An RTI employer can set the Irregular payment pattern indicator on an employee’s FPS to indicate that payments will be made to the individual on an ‘irregular’ or infrequent basis. The setting of this indicator will stop the automatic cessation of the individual’s employment record should the employer stop sending FPS for a period of time. indicator for an employee on the FPS.

You enable this:

  1. Go to Employees, then select the individual.

  2. Choose the Pay Options sub tab and then Other.

  3. Under FPS Fields, select Irregular Payment Pattern and then Update Employee.Under FPS Fields, select Irregular Payment Pattern and then Update Employee.