Shift working patterns

While you can configure multiple working patterns you can only assign a single working pattern to an employee.

  1. Select the required employer.

  2. Go to your company name > Settings.

    Go to the co name and select settings

  3. Select Working Patterns.

  4. Select + Add Working Pattern.

  5. Select Shift Working Pattern.

    When a shift working pattern is used SSP Statutory sick pay refers to the pay an employer must give you if you’re too ill to work. It’s paid to you by your employer for up to 28 weeks, based on certain eligibility criteria - the cost of SSP is no longer able to be recovered - SSP is no longer reported to HMRC on your EPS submissions qualifying days and the period of incapacity is calculated on a 7 day rolling week.

    Select Standard Working Pattern or Shift Working Pattern.

  1. Go to Working Pattern Type and select Hours Per Day or Hours Per Pattern.

  2. Enter a Title.

  3. Enter the Effective From date.

  4. If you selected hours per pattern. Enter the Total Hours.

  5. You can add days to the working pattern by selecting + Add day.

    Select - Remove Day remove a day.

  6. Enter the required information.

  7. Go to Contracted Weeks, Full Time Contracted Weeks or Full Time Contracted Hours Per Week.

  8. Change Default to Custom and enter the information if required.

  9. If required go to Bank Holidays treated as non-working days and select from:

    • England and Wales.

    • Scotland.

    • Northern Ireland.

  10. Go to Pro Rata Rule and choose from:

    • Working Days In Period: Salary for Period x Days Worked in Period. Example 1.

    • Calendar Days In Period: Salary for Period / ( Period Days - Days Worked in Period ). Example 2.

    • 260 Rule: Annual Salary / 260 x Days Worked in Period. Example 3.

    • 365 Rule: Annual Salary / 365 x Days Worked in Period. Example 4.

  11. Default Make this my default Working Pattern if required.

  12. Select Create.

Example...

The examples include pro rata and absence calculation:

Good to know...

  • Working patterns are set for the employee in Pay Options > Regular Pay.

  • To edit a working pattern, select the working pattern, make the required changes and select Update.

  • Working patters calculate to 6 decimal places.

  • You can import the working patterns.