Required fields

Use the example files as a starting point.

Field name Notes
Payroll Code  
First Name  
Last Name  
Tax Year Start of the tax year. Must begin with Year and contain no spaces. For example Year2023.
Type Enter a description from the list.
Declaration Type Can only be: P11D P11D is used by employers to report end-of-year expenses and benefits for employees who earned more than £8,500. Employees who receive Benefits in Kind (BiK) are entitled to an end of year report that outlines their benefits and expenses in the tax year. or PAYE PAYE or Pay as you earn is an HM Revenue and Customs’ (HMRC) system to collect Income Tax and National Insurance from employment.
Description  
Value  
Employee Contribution  
Cash Equivalent  
Asset Type  
Use of Asset  
Type Class 1A Employers pay these directly on their employee’s expenses or benefits.  
Type Non Class 1A Type  
Payment Type  
Benefit to date opening balance Amount in pounds to two decimal place - 0.00
Must be a positive figure.
Is period value True or False
If left blank, false use
Start date dd/mm/yyyy - (Optional)
End date dd/mm/yyyy - (Optional)
Use pro rata True or False
If left blank, false use

Declaration = P11D OR PAYE

Type

Description name Notes
Assets transferred Cars, property, goods or other assets
Payments Payments made on behalf of employee
Tax Tax on notional payments
Vouchers Vouchers and credit cards
Living Accommodation  
Mileage Mileage allowance and passenger payments
Car Car and fuel
Vans Vans and fuel
Loans Interest-free or low interest loans
Medical Private medical treatment or insurance
Qualifying Relocation Expenses Qualifying relocation expenses payments and benefits
Services Services supplied
Use of Assets Assets placed at the employee’s disposal
Other items (Class 1A)  
Other items (Non-Class 1A)  
Directors Income Tax Income Tax paid but not deducted from director’s remuneration
Travel Travelling and subsistence payments
Telephone Payments for use of home telephone
Non-qualifying relocation expenses  
Other expenses  

Good to know...

Example...