Configure the Holidays of individual employees
Changes made on the Holiday Set-Up screen will only affect NEW employees that you create after making these changes.
The default amounts display in the Employee Details of new employees you create. You can edit them here, if you need to.
Employee Details
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From the Employee menu, choose Select Employee.
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Select the employee concerned and select OK.
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Select the Salary tab.
Holiday Pay
Enhanced Holiday Rate is calculated for each employee during the payroll run and will appear here afterwards. You cannot edit this here.
The other fields here should show the default amounts you set up previously. You are able to edit them if you need to.
Working Hours
Normal Hours Worked per Week is now renamed to RTI Normal Hours.
You need to enter Contracted Hours per week or Contracted Days per week and select from the drop-down list whether the employee works Regular Hours or Irregular Hours.
Regular Hours refers to when an employee works the same fixed hours each pay period. Irregular Hours refers to when an employee works different hours or shifts each pay period.
Average Hours per week and Average Weekly Earnings are calculated for each employee during the payroll run and will appear here afterwards. You cannot edit these fields here.
The Offset Basic from Holiday Pay indicator is used specifically for employees where separate holiday pay isn’t paid but you need to pay the extra enhanced rate.
For example, a sales employee when taking holiday is paid a salary as normal. However, as they usually earn commission, this needs including in the AWE to calculate the enhanced rate holiday. Enter a contractual holiday rate and select this box. The payroll software will calculate the normal holiday but only pay the extra amount.
In the payroll run, Enhanced Holiday Rate, Average Hours per week, and Average Weekly Earnings will populate into Employee Details. However, you can still override this in the payroll run for a particular period, if required.