Payroll year end process - IRIS 12Pay

After 5th April 2025 you will no longer be able to run a payroll in 12Pay, the software is no longer being updated or supported. Find out how to upgrade to Staffology.

Step 6: Send your final submissions

Before you submit you should advance to the new year.

Advance to the new year

Select => Year xxxx at the bottom of the Payroll form to start the year-end process, and a message appears: Are you sure you want to advance to Year xxxx now? - Select Yes to confirm.

Employment Allowance

From the Employment Allowance screen, select from the options:

• Claim Employment Allowance
  Continue to claim Employment Allowance.

• Do not claim Employment Allowance
  Stop claiming Employment Allowance.

If you have selected to continue to claim Employment Allowance, select the appropriate de minimis state aid option from:

• De minimis state aid does not apply

• Agriculture

• Fisheries and Aquaculture

• Road Transport

• Industrial

Seelct Next to continue the year-end process.

Final submission types

The final submission is the real time information (RTI) submission sent to HMRC last, letting HMRC know the year is complete for this company. If you send an FPS then an EPS, the EPS is the submission physically going last. This is the final submission.

Submit your FPS

If you are not required to submit an EPS in the final period of the tax year:

• Select Final Submission for PAYE year.

• Select Submit FPS to send it to HMRC.

If an EPS is required to indicate adjustments due to Statutory Payments reclaimed/recovered in the final period or no employees were paid:

• select Not the Final Submission.

• Select Submit FPS to send to HMRC.

Submit your EPS

If an EPS is required to indicate adjustments due to Statutory Payments reclaimed/recovered in the final period:

• Go to the Submit tab.

• Select Final Submission for PAYE year; check the values.

• Iif you require a hard copy of the details, select Print.

• Select Submit EPS to send to HMRC.

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