Create an Absence Type

To view your existing absence When an employee or worker is absent from work. This can be for a variety of reasons. types and create new ones:

  1. Go to System Tools > Lookup Tables > Absence > Absence Type and select Create New.

  2. The Absence Type form displays.

  3. Complete the form using this table as a guide:

    Field Description
    Name Enter a name for your Absence Type.
    Code
    Using the dropdown, select where you want the Absence Type to appear.
     
    • To allow standard employees to request this Absence Type under Request Absence, choose options, Other, Holiday or Sickness. The option you choose depends on the build you are creating.
     

    • To only allow line managers/ admins to create this absence with Create New, choose the Unauthorised Absence Code.

     
    Add to Taken
    This allows you to set the Absence Type to affect either the Holiday or Sickness balances.

     

    • Holiday (+) adds the Absence Type to the Holiday Taken this Year.
    • Sickness (+) adds the Absence Type to the Sickness Total Taken.
    Sub from Taken
    This allows you to set the Absence Type to affect the Holiday or Sickness balances.

     

    • Holiday (-) deducts from the Holiday Taken this year, essentially giving the employee more holiday.
    • Sickness (-) deducts from the Sickness Total Taken.
    Colour
    Choose the colour you want the Absence Type to display in the Group Absence Calendar and Absence tab.
    Text Choose the text colour.
    Absence Year This is your employees' holiday year.
    Rolling year Starting with the current day looking back over 52 weeks.
    Limit (Days) and (Hours)
    This is the total duration of absences When an employee or worker is absent from work. This can be for a variety of reasons. that an employee can use with this Absence Type.

     

    • You can select this to be in effect for the Absence Year or for a Rolling Year above.
       
    • Hours do not affect an employee on a Days Work Pattern and Days do not affect an employee on an Hours Work Pattern.
    Request Limit (Days) & (Hours)
    This is the total duration of absences an employee can use per request for this Absence Type.

     

    Hours do not affect an employee on a Days Work Pattern and Days do not affect an employee on an Hours Work Pattern.
    Calculate Cost
    This is what it is costing the company to pay this employee whilst they are not working and is based on their salary/rate.
     
    Select this if you want to calculate the cost of this absence.
    Paternity OSPP (Ordinary Statutory Paternity Pay) Standard 2-week paternity leave with statutory pay.
    Company If required, select an option from the list to limit the Absence Type to only one company.
    Country If required, select an option from the list to limit the Absence Type to a country.

You can only delete Absence Types if there are no absence records using this AbsenceType.