Create and submit a Time entry

  1. Sign in to IRIS HR Professional.

  2. Go to My Details and select the Time tab.

  3. If required, select the Default Type dropdown and choose the type of time entry you are submitting.

    For example, overtime.

  4. The option you choose on this screen depends on how many time entries you need to submit:

    • To submit a single time entry, go to step 5.

    • To submit multiple time entries for the same day, make sure Static Dates is set at the top right of your screen, and go to step 5:

    • To submit time spanning over two dates, select Static Dates to change the system to Flexible Dates and go to step 5:

  5. Select Add to create a time entry.

  6. Complete all sections listed in this table:

    Field Description
    Type Select an option from the list of entries. This may auto-populate if you selected an option from the Default Type dropdown.
    From Defaults to today's date. In the field to the right of the calendar control, enter the start time for this entry in the format HH: mm e.g. 21:30.
    To
    Enter the completion time for this entry in the format HH: mm e.g. 23:15.
    Break
    If you had a break within the start and end time period, enter the start time of the break.
    To
    Enter the break end time.
    The duration of the break deducts from the total hours for this entry.

  7. A plus sign displays next to the entry when you company requires you to add a note to support your entry.

    To add a note, select the plus icon next to the record to add any notes or additional breaks.

  8. The next step you choose depends on the type of time entry you are submitting:

    • If you are only submitting a single Time entry, select Save and go to step 9.

    • If you have selected Static Dates, choose Add before saving to add a further row to the batch. After you have added all entries, select Save and go to step 9.

    • For entries spanning over two dates using Flexible Dates, select Save and go to Step 9.

      When adding either date, the system calculates the hours worked and deducts the break time to give the total hours worked.

  1. After saving, the Time entries display on screen. You can now submit these for approval.

    Submit a Time entry

  2. Against every entry , select the tick icon to submit it for approval.

    Alternatively, to select multiple entries, choose Select All.

  3. Select Submit.

    Once submitted, an email sends to your line manager/approver who can either accept or decline your submitted entry.

    A flag displays next to your submitted entry showing the status. To view more information about the entry, select the ellipsis (...) beside it:

    The approval history of the entry, including the following information appears:

    • Approver’s name

    • Date requested

    • Date Actioned

    • Stage (if your organisation uses multi-stage approval)

    A coloured flag that indicates the batch status:

    Colour Status
    Yellow Pending
    Black Cancelled
    Green Approved
    Red Declined

  1. If you want to:

    • Re-request a pending batch of expenses, select the arrow shown in the Re-request column.

    • Re-process a declined batch of expenses, select Re-Process at the bottom of the screen.

      Amend the batch details as required.

Email notification of Approval

Once Approved, you receive an email confirming the approval.

Pending, approved, and declined batches

You can review all pending, approved or declined batches in the section below by selecting the required option from the dropdown list. Leave the dropdown blank to view all entries submitted.