Communicating with your employees
You must write to your employees to tell them how AE affects them and to explain their rights. You can get more information about when you need to write to your employees and the timescales behind these actions from TPR.
You must inform:
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Entitled workers that they can request to join
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Non-eligible jobholders that they can opt in
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Eligible jobholders that they will be automatically enrolled
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Eligible jobholders that they have the right to opt out of AE, and who they should contact to do so
Even if you create notification letters outside IRIS Cascade, you must record in the system that you have sent them, by producing a mail merge.
Use a mail merge to produce AE letters
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On the At a Glance screen, go to the section you want to produce letters for (for example, Eligible Jobholder > Enrolment Due).
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Select the employees you want to produce letters for.
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At the bottom of the screen, click Group Actions. You will see this screen:
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Click Document Merge.
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On the Group Mail Merge screen, select Inform the Employee that they are being enrolled/re-enrolled, then type or select the required delivery date for the letters.
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Click OK.
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Complete the Document Merge screen, select Auto Enrolment from the Group list.
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Select the letter Template you want to use.
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Select the Format you want to use, such as Word document.
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Select the check box to save the merged document.
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Select Download the merged document on completion if required.
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You can add any Notes to describe the purpose of this mailmerge.
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Click Merge to create the letters.