Clear audit data

When you delete employees from IRIS Cascade, you can still report on their audit data using the Data Change Audit. To clear this data, you need to use the Clear Audit Data area and select the data you want to keep or delete.

To access this area, go to Admin > Interfaces and Diagnostics section > Clear Audit Data

You can delete audit data for employees who are deleted after you upgrade to IRIS Cascade v5.37. You cannot delete audit data for employees deleted before that date, as you can’t link back to their audit data.

When you delete employees using the Delete Record option on the Main screen, their names are shown on the Clear Audit Data screen, which has three tabs. You need to complete each tab in turn.

To move between tabs, click the tab name at the top of the screen, or click Next or Previous at the bottom of the screen.

Select Employees tab

shows select employees screen of clear audit data process

The Select Employees tab shows the following information about each employee.

Column

Information shown

ID

The deleted employee’s ID number.

Employee

The deleted employee’s ‘known as’ name and surname.

Date Deleted

The date and time when the employee was deleted in IRIS Cascade.

Deleted By

The ID number and name of the employee who deleted the employee.

Status

One of the following:

  • Audit Data Remains, if at least one screen of audit data for the employee is still in IRIS Cascade.

  • Cleared, if all audit data has been deleted from IRIS Cascade and can’t be reported on in the Data Change Audit.

On this tab, select the employee whose audit data you want to clear.

Select Screens tab

The Select Screens tab shows all screens where audit data still exists for the selected employee.

shows screens to select in clear audit data process

On this tab, select each screen that you want to clear audit data from. You can keep audit data if you feel there is a business need for it or delete all the audit data.

Confirm tab

The Confirm tabs shows a confirmation of the employee and the total number of screens from which audit data will be deleted.

shows confirm screen of clear audit data process

On this tab, click Delete Data at the bottom of the screen to delete all the selected audit data for the selected employee.