Allow Overlap

All attendance categories have the option to enable Allow Overlap in Category Properties.

When Allow Overlap is enabled, you can add an absence from your chosen category on a date where an absence from another category already exists.

This means you can add absences from multiple categories on the same date.

Why is this useful?

An example of this would be if you wanted to allocate a Holiday on the same date as an Appointment.

With Allow Overlap enabled, you would be able to allocate the Holiday without creating a clash, or having to delete the Appointment.

Enable Allow Overlap

Enable Allow Overlap
A video demonstrating how to enable Allow Overlap in an attendance category.

  1. Go to Admin.

  2. In Application Data, select Attendance and Calendars > Attendance Categories.

  3. From the Categories list, select the category name.

    Do not select Edit - this is a different function.

  4. Select Update in the Category Properties box. This makes the properties editable.

    Category Properties, viewing mode, showing enabled and not enabled properties and update button.

  5. Select Allow Overlap, and Save.

Allow Overlap rules

This table shows you whether an overlap will happen, depending on whether Allow Overlap is enabled in one, both, or none, of the categories.

Category of new absence Category of existing absence Overlap Result
Allow Overlap enabled Allow Overlap enabled Yes N/A
Allow Overlap enabled Allow Overlap not enabled Yes Warning displayed. Both absences are added.
Allow Overlap not enabled Allow Overlap enabled Yes Warning displayed. Both absences are added.
Allow Overlap not enabled Allow Overlap not enabled No Warning displayed. Unable to add the new absence.