Create Payment Run Profiles

If the default profiles included at installation do not use the criteria needed for a payment run, before creating a payment run, profiles for the criteria your organisation requires must be created.

  1. Go to Payments, then select Payment Run Profile Maintenance.
  2. To create a profile, either:
    • Add a new profile — Select ADD NEW, then PAYMENT RUN PROFILE.
    • Copy and edit an existing profile — Select the required Profile, then from ADD NEW, select PAYMENT RUN PROFILE (COPY).

  3. In General, complete the following:

    Item Description
    Profile

    Used to identify the profile when creating payment runs. Enter a meaningful code (up to 12 alpha-numeric characters).

    If the profile is specific to a entity, include the IRIS Financials entity code in the profile code.

    Title Enter a meaningful profile name including the type of media, such as BACS.
    Bank account Select the bank account the payments are made from.
    Currency Defaults to the currency set for the bank account. If the currency is incorrect, update the bank account.
    Bank Currency Only Select if the payment runs contain payments in other currencies. Payments are automatically converted to the set bank account currency for processing purposes only.
    Discount nominal and Discount account Select if the payment runs include payments where discounts have been applied.
    Document type To only include a specific type of payments for one entity in the run.
    Suspense Nominal To display the total of the payment run as a single line on the bank reconciliation. You must link the payment run profile to a suspense nominal.
    Hide Categories Select if you do not want payments grouped by category on the payment run.
  4. To set the type of payments the profile is for, select Media, then from Media format choose:

    • For BACS payments — ISO20022 - ISO 20022 XML Format

      If your bank does not use the ISO20022 format, do not change the Media format. When processing the payment run, Media Exporter must be used to create the media file.

    • For cheques — CHEQUE - Printed Cheques
      • Then, in Cheque Report, enter the path for the report used to generate cheques, for example, http://dem04/Reports/report/PSF%20Live%20Reports/Customer%20Documents/ChequeRemittances.
  5. To set where payments should be included from, select Criteria, then for each required field type complete the following:
    1. Select Add Criteria.
    2. Choose the Field.

    3. To match to specific criteria for the field, change All to the required option, then select the required Value.

      To add more than one Value, select ADD.

  6. To control who can access, edit, and use payment run profiles:
    1. Select Security.
    2. Select the user role for each required option.
  7. SAVE the details.