Recording Sales Receipts

Some Of the nominals and ledgers used in this topic may be different to those in your chart of accounts.

This topic assumes that you are familiar with the completion of document input forms. If you need more detailed instructions (such as the selection of dates, periods, and accounts, etc.) please see Completing Document Input Forms.

Any payments for products or services sold need to be recorded in the system. There two methods of recording sales income using a nominal receipt or a debtor receipt.

It is essential that when recording income relating to an invoice issued to a customer that it is recorded via a debtor receipt document and not a nominal receipt.

  1. Select Documents, then select Document Input from the menu.

  2. The Document Input dialog is displayed. Select Drill (...) in Document type, then double-select to select REC - Receipts from the Select a document type dialog.

  3. The Debtor Receipt input form is then displayed in Input form. The Number defaults to the next number in the sequence for the selected document type.

  4. The Date defaults to the current date and the Period defaults to the current accounting periods and should be amended to the date the income was received. If the date needs to be changed, select the down arrow and select the required date from the calendar. If the period needs to be changed, select Drill (...) in Period, then double-select the required period from the Select a period dialog.

  5. Select OK to confirm your selections. The Debtor Receipt document input form is displayed populated with the details entered in the Document Input dialog.

  6. Double-select in Bank, then double-select to select the required bank account. Double-select Paying In\Bank Direct, then double-select to select the method by which payment was made as follows:

    ITEM

    DESCRIPTION

    Bank

    Select if the funds have been paid directly into the bank account (this posts the entry directly to the bank nominal). Only one entry is placed on the cash book for reconciliation purposes.

    Paying-in

    Select if the funds have been received in hand, either as cash or cheque that is to be added to a paying-in-slip and paid in at a later date. Each entry is placed in the paying-in-slip control account.

  7. Select the Debtor Type, then select in Debtor, then double-select the required customer account. Any outstanding balance is displayed under the Debtor Summary.

  8. Enter the amount paid in Value, together with a suitable Description.

  9. Once the required information has been entered, hold down the Shift key and press F5 to post and allocate the payment.

  10. A link to the posted sales credit is then displayed in the Documents Posted panel.

  11. Select the link if you want to view the transactions posted for the sales receipt via a Document Enquiry window.