Enter Journals

For nominals that require a balanced credit and debit entry to be recorded, record the transactions using a General Journal.

  1. Go to Documents, then select Document Input....

  2. On Document Input, select: 
    • The Journal (JRNL) Document Type.
    • General Journal s in Input Type.

  3. The Document Date and Document Period default to today's date and the current accounting period. The date must be the same date as the date of the transaction. To change the details:

    • For Document Date — Enter the date or select it from the calendar.
    • For Period Date — Select ?, then double-click the required period.

  4. To display the document input form, select OK.

  5. To enter the nominal the transaction must be posted to, double-click in Nominal, then double-click to select the nominal.

    An Account must be entered for nominals linked to ledgers. If the nominal is not linked, Account can be left blank.

  6. To enter the account the transaction must be posted to, double-click in Account, then double-click to select the account.

  7. Enter a Description for the transaction.

    To enter a more detailed description:

    1. Press and hold Ctrl + F8.
    2. Enter the details.
    3. To add the date an time, select Date Stamp.
    4. To save, select OK.
  8. Next, enter the debit amount in Value, (do not enter any currency symbols, such as, £, $.).

  9. To add more transactions or balancing values, a row must be added for each one. Select the blank column at the end of the completed row, then press Tab or select INSERT ROW.

  10. Next enter the credit amount in Value, (do not enter any currency symbols, such as, £, $.).

  11. To post the document, select POST.