Producing Payroll Journals

The nominals and ledgers in this topic may be different to those in your chart of accounts.

Payroll journals are used to record the salary expenditure for your establishment/organisation.

You can also import payroll journals. For more information, please see Importing Payroll Journals.

  1. Select Documents, then select DocumentInput from the menu.
  2. The Document Input dialog is displayed. Select Drill (...) in Document type, then double-select to select JRNS - Salary Journal from the Select a document type dialog.
  3. Select Drill (...) in Input form, then double-select to select either Journal from the Select an input form dialog.
  4. The Date and Period should be the date in which the payroll is being generated. The Date defaults to today's date. To change the date, select a date from the drop-down calendar or enter the date in DD/Month/YYYY format, e.g. 30 April 2021. The Period defaults to the current accounting period. To change the accounting period, select Drill (...) in Period, then select the required period from the Select a period dialog.
  5. Select OK to confirm your selections.
  6. The General Journals document input form is displayed, populated with the details entered in the Document Input dialog. Complete the journal to show the breakdown of the salary costs, then press F5 or select POST to post the document. This only posts the salary expenditure. You need to post another document to show the payment of the salaries to clear the payroll control accounts and to reconcile your bank account.

Posting Salary Payments to the Bank

Once you have posted your salaries, after they have been paid from the bank account, you need to record the payments in IRIS Financials so they can be reconciled with the bank statement.

  1. Select Documents, then select DocumentInput from the menu.
  2. The Document Input dialog is displayed. Select Drill (...) in Document type, then double-select to select BAC - BACS Payment from the Select a document type dialog.
  3. Select Drill (...) in Inputform, then double-select to select NominalPayment from the Select an input form dialog.
  4. The Date and Period should be the date in the payment was made from the bank account. The Date defaults to today's date. To change the date, select a date from the drop-down calendar or enter the date in DD/Month/YYYY format, e.g. 30 April 2021. The Period defaults to the current accounting period. To change the accounting period, select Drill (...) in Period, then select the required period from the Select a period dialog.
  5. Select OK to confirm your selections.
  6. The Nominal Payment document input for is displayed populated with the details entered in the Document Input dialog.
  7. Double-select in Bank, then double-select to select the bank account from which the salaries have been paid from the Select account dialog.
  8. Enter the total amount being paid in Total Payment Amount, e.g. 381,500.00 (do not enter any currency symbols, i.e., £, $, etc.)
  9. Enter an applicable description in Payment Ref.
  10. Double-select in Nominal, then double-select to select 5405 - Net Wages from the Select a nominal dialog.
  11. Enter the value of the net wages payment in Gross Value, e.g. 270,000.00 (do not enter any currency symbols, i.e., £, $, etc.)
  12. Enter a description for the payment in the Description.
  13. Add additional lines to show the payment of National Insurance and Superannuation, if required, plus any other payments to be made. When you have entered all the required payment information, press F5 or select POST to post the document.

    This clears down each control account and allows you to reconcile the bank account.