E-Procurement Supplier Settings

Before you can start using E-Procurement, you must enter the suppliers details in IRIS Financials Purchasing to complete the set up.

We also have a demo available to help you complete set up, go to E-Procurement Supplier Set Up Demo

If a supplier's details change, they must be updated in IRIS Financials Purchasing before continuing to use E-Procurement.

Organisations with more than one entity or location using their own account for the supplier, or that are billed individually rather than centrally, must set up the supplier for each entity or location.

To add a new supplier for E-Procurement: 

  1. Select E-Procurement, then for the relevant supplier, select Settings.

  2. Select the supplier from Partners

  3. Enter the name of the entity or location the supplier account is for in Location/Entity Title, for example City High School.

    If you have already set up the supplier for another entity or location, save time entering the settings again by automatically copying them. To copy the supplier settings, select Copy Supplier Settings.

    Location/Entity Title is used to identify the group of settings. It must be entered, even if you are only setting up the supplier for one entity or location.

  4. From your account with your supplier, copy and enter the required details for the following: 

    • From Identity
    • Shared Secret
    • Punchout URL
    • Purchase order request URL

    The required data for each field might vary by supplier. If you are not sure what to enter, refer to the relevant supplier set-up guide.

  5. Enter the relevant default VAT Codes.
  6. To manage which users have access to E-Procurement for the supplier:
    1. Select User Permissions.
    2. Select the relevant users, then Save.
  7. Enter the Billing Address (do not include any special characters, such as !, @, &, *, /, \).
  8. Enter the Delivery Address Identification Codes.
    1. Enter a Delivery Address, then enter the unique Identification Code provided by the supplier for the address.
    2. To save the pairing, select Add.
    3. Enter the delivery address and identification codes for all addresses the supplier delivers to.
  9. Save Supplier.