Overview of Document Types and Input Forms

Financial documents are added to IRIS Financials using a document input form. Two types of form are used:

• Summary input form – contains a small number of fields, typically used for bank and payment transactions:
  

• Detailed input form – contains an additional section with columns and rows enabling multiple nominals and ledgers to be entered on the same form, typically used for invoices and more complex financial transactions.
  

Each document input form is generated from a document type used to group forms into categories, such as paying in slips, purchase invoices, payroll journals, etc.

Document Input Form Functions

The function buttons are located at the top of the document input form window and are activated based on the type of document being entered. If an option is greyed out, it is not applicable to the document type. Select the required function button to apply the setting, or display the additional windows/dialogs or menus.

RESET - removes all the details from the document input form to display a blank form.

COMMENT - select either DOCUMENT COMMENT or DETAIL COMMENT from the menu to display the Document Comment or Detail Comment dialog, where you can add or remove a comment to/from the document or an individual detail line. For more information, please see Adding or Removing Document Comments.

RESELECT - is selected to display the Register documents dialog for the document type, where a register document can be selected for editing/completion.

INSERT ROW - inserts an additional item/detail line to record the details of individual items that make up a payment. (This option is not available for summary document input forms).

DELETE ROW - removes the selected item/detail line. (This option is not available for summary document input forms).

ALLOCATE - displays the Allocation window if toggled on before you post the document.

POST TO HOLD - posts the document to the hold database if it is toggled on before you post the document.

VIEW AFTER POSTING - displays the Document Enquiry window if toggled on before you post the document.

REVERSING - toggle on before posting the document to create a reversing version of the document.

NO CROSS REFERENCE - toggle on to assign cross referencing to the document before posting (typically, not required).

POST - select to post the document to the period selected in the Year | Period field.

Documents Posted Panel

The Documents Posted panel displays links to the documents, when a blank document form is displayed after you post the document you have just entered. Selecting a link to a posted document, displays the details of the document in a Detail Enquiry window.