Adding a Budget

Budgets allow you to track your actual and committed income and expenditure. Budgets are set against your nominals and accounts so once you've recorded your budget, you can compare the totals against the budget for that nominal and account.

You can budget for income and expenditure. Income will appear as a negative value and expenditure as a positive value.

Before you add a budget, make sure you have a budget code set up or know which existing budget code you are going to use. Refer to Creating a Budget Code for more information.

Manually adding a budget

  1. Go to Documents > Document Input.

  2. Select ... then select BUDO Budget - Original from the Document Type list.

  3. The Input Form defaults to Budget Journal. Select the applicable Date and Period you need your budget to start from.

  4. Select OK.

  5. The Budget Journal form displays. The Currency field is your default currency. Double-select to change this if needed.

  6. The Document Date is the date you selected on the Document Selection screen. Change this if needed.

  7. Double-select in BudgetCode and choose the Budget code to add the budget against.

  8. Double-select in Nominal and select a nominal.

  9. If the nominal is linked to a ledger, you need to select an account to record the budget against. Double-select in Account and select an account.

  10. (Optional) If an Analysis Field Set is linked to the nominal, a Y displays next to the Account field. To add a budget against the analysis code double-select in Additional Info, then double-select in DAF_Funds and select an analysis Account.

  11. Enter the budget value in Value. Credits must be entered as a minus value.

  12. Do not enter any information in User Value or Tax Type.

  13. Enter a description if needed for the budget line in Description.

  14. Press Tab to move to the next line and enter the remainder of the budget.

  15. When you have finished, if the document doesn't balance, create a new budget line and select the B - Budget Offset nominal.

  16. In the Value field enter a balancing amount so the Document Balance balances to zero (if needed).

  17. Press F5 to post the budget.