Recording Cancelled Cheques

Some Of the nominals and ledgers used in this topic may be different to those in your chart of accounts.

If you have cancelled a payment made by cheque, you can also cancel the record of the cheque payment in IRIS Financials, for example, for an expenses payment that has been incorrectly submitted or a cheque issued for the incorrect amount. Cancelling the cheque payment record removes the allocation of the cheque from the invoice to which it was allocated, so that it is then displayed again on a payment list.

You are unable to cancel a cheque payment if the cheque has been issued to the recipient or cashed.

If a cheque has been returned to your establishment / organisation, the returned cheque needs to be processed and cancelled correctly. For more information, please see Processing a Returned Cheque.

1. Select Enquiries, then select Document Enquiry from the menu.
   

2. The Document Enquiry Criteria dialog is displayed. To find the required cheque document to be cancelled, select Equals from the Document Type drop-down list. Select Drill (...) in Value 1, then double-select to select from the Select a document type dialog.
   
   

3. If the document number of the document to be reversed (cancelled) is known, select Equals from the Document Number drop-down list, then enter the document number in Value 1, then select OK to confirm your selections.
   

4. The Document Enquiry window is displayed. If a document number was not specified in the criteria, a list of all documents of the document type are displayed. Find the required document. If you want to view the individual transactions included in the document, select Expand (+) adjacent to the Document Type column to display the details panel for the selected document.
   
   

5. Select the document to be cancelled, then select CANCEL DOCUMENT.
   If CANCEL DOCUMENT is greyed out, the document is allocated and you are unable to cancel it until you have removed the allocation. For more information, please see Allocating and Unallocating Documents.

6. The Cancel Document message dialog is displayed. Select Yes to confirm the cancellation.
   

7. The Document Cancelled success message is displayed. Select OK to return to the Document Enquiry window.
   

8. On the Document Enquiry window, the cancelled document is displayed following the original document in the detail lines panel. The original payment document can be edited (changed) and posted again, if required. For more information, please see Editing and Reposting Documents.