Moving Deferred Income from the Register Period
Issues with deferred income can be experienced if the relevant accounting periods either don't exist, or have a security role of PERIOD.9. Deferred income can only be made to an accounting period with a security role of PERIOD.8 or less.
If an accounting period within a deferred income range has a security role of PERIOD.9, or does not exist, the deferred income portion is ignored for that period and allocated to the next future accounting period with a security role of PERIOD.8 or less.
If there are no future periods with a security role of PERIOD.8 or less, the deferred income portion that cannot be posted into a future accounting period is posted to the Register period (REG.REG) as separate documents (one document per period that could not be posted). In the following example, two periods have a security role of PERIOD.9 and therefore cannot be posted to.
| Period | Example | Access Level |
Deferred Posting |
| Period 1 (Current) | 2020/21.01 | 3 | £1,000 |
| Period 2 | 2020/21.02 | 8 | £1,000 |
| Period 3 | 2020/21.03 | 8 | £1,000 |
| Period 4 | 2020/21.04 | 8 | £1,000 |
| Period 5 | 2020/21.05 | 8 | £1,000 |
| Period 6 | 2020/21.06 | 8 | £1,000 |
| Period 7 | 2020/21.07 | 8 | £1,000 |
| Period 8 | 2020/21.08 | 8 | £1,000 |
| Period 9 | 2020/21.09 | 8 | £1,000 |
| Period 10 | 2020/21.10 | 8 | £1,000 |
| Period 11 | 2020/21.11 | 9 | £0 |
| Period 12 | 2020/21.12 | 9 | £0 |
| REG.REG | £2,000 | ||
| TOTAL | £12,000 |
If this occurs, you need to move the deferred income document from the Register period to the correct accounting period. You must ensure that the accounting period you want to move the deferred income portion into has a security role of PERIOD.8 or less.
To remove a deferred income document from the Register period:
- Go to Documents, then select Register Documents from the menu.
- The Move documents out of the Register window is displayed. Select the applicable deferred income documents, then select MOVE.
- The Move documents from register message is displayed. Select OK to close the message. The moved documents are displayed in the Moved Documents panel. Select on the applicable document to open it.