Add a client
Create a record for every new prospect or client and add a client risk assessment in four simple steps:
Create the client record
- On the menu bar, select Clients.
- Select Actions, then select Create new client.
- Under Status, select Client or Prospect.
- Under Client type, select Individual or Business.
- In the Client ID box, enter a unique identifier for the client.
- Enter the client's Title, Forenames, and Last name.
- Select the client's Gender and Marital Status.
- In the Date of birth box, select the client's date of birth (or you can type it).
- Select the client's Country of residence and Nationality.
- To perform an ID check for the client, select the check box.
- Select the check box to confirm you have consent from the client to perform the ID check.
The client's full name, address, and date of birth are required to perform an ID check. Check that the client information is accurate and spelt correctly to ensure a successful ID check result.
- Select Save and add contact details. (Or, select Save and view record to continue later).
- Next, Add contact details.
Add contact details
You can add addresses, phone numbers, and email addresses.
- To add an address, select Add new address.
- In the Postcode box, enter a valid postal code and select Find address. Or, select the link to enter the address manually.
- Under Type, select any of the following options:
- Primary
- Billing
- Registered
- SAIL address
- Service address
- Shared address
- Select Save. Repeat the process if the client has more than one address.
- To add the client's phone and email, select Add new contact.
- Under Type, select either Phone or Email.
- Under Label, specify the usage. (The options are different, depending whether you selected phone or email.)
- Enter the number or email address.
- Optionally, in the Description box enter any notes.
- On the Associated address list, select the address you want to link to these contact details.
- Repeat the process if the client has more than one phone number or email address.
- Select Save and add relationships. (Or, select Save and view record to continue later).
- Next, Add relationships.
Add relationships
You can add relationships for directors, secretaries, and PSCs in IRIS Accountancy Suite. You can view relationships in IRIS Elements (v.0) when your data is synchronised.
- In the Relationships panel, select Add new relationship.
- In the Client name box, enter the name of the director or PSC. Select Search.
- Locate the correct client and select Select. (To undo, select Unlink then Confirm unlink.)
- On the Relationship list, select Director or PSC.
- If you selected Director, enter the Occupation. If you selected PSC, enter the Nature of control.
- Set the Effective from and Effective to dates.
- Select the check box to confirm consent to proceed with an ID check.
- Select Save & return to go back. Or, to add more relationships, select Save & add another.
- Now you can create a client risk assessment or run an ID check.
Create a client risk assessment or run an ID check
See Create a client risk assessment.
You can only run ID checks if you're assigned the appropriate permission. Check with your IRIS Elements (v.0) administrator.
Go to AML checks. If you're a Money Laundering Reporting Officer (MLRO) you can also run a bulk ID check for multiple clients from the Home page.