AI Writing Assistant Use Guidance

The administrator activating the AI Writing Assistant must agree on behalf of your organisation to the guidance that helps you keep your data safe when using the feature. It is their responsibility to make sure all staff members who send messages are aware of the use guidance.

We have added the guidance below to share with your staff members using the AI Writing Assistant, to make them aware not to enter any of the following types of information when entering the details of the message they want to create:

Type of Information	Examples
Personal or sensitive data	Any names of students, staff members, parents and carers, or any other associated contacts. Dates of birth. Addresses. Contact information, such as telephone numbers, email addresses.
Details that should not be publicly available	Dates and times of meeting or events. Locations or address information for meetings or events that are for students, staff members, parents and carers or invited contacts. Operating or business sensitive information about your organisation.
Any intellectual property	Copyrighted information. Trademarks. Logos. Business sensitive information.