Topping up the Petty Cash Tin

The nominals and ledgers used in this topic may be different to those in your chart of accounts.

When topping up the Petty Cash tin, the amount to top up will be the imprest amount minus the amount of cash currently in the tin. This will ensure that the tin will be topped up to the imprest amount each time.

When the top up has been posted, you should be able to allocate the top up document will all of the expenditure items since the tin was last topped up.

There are a couple of different methods to top up a petty cash tin depending on which method the cash is extracted from the bank account. They are:

Cheque

1. Go to OptionsDocument input > Select the Cheque document type and then select either the Petty Cash Reimbursement or Multi Petty Cash Reimbursement form.

2. Enter the Cheque Number, Date and Period required and press OK.
   

3. Complete the details required on the form and in the Description field, enter Petty Cash Opening Balance.

4. Press Shift + F5 to post and allocate. You should be able to allocate the transaction to the expenditure lines.

5. This will deduct the specified bank account and place the funds into the nominated Petty Cash tin.

Journal

If you use any other means to top up your petty cash tin, you can use a journal:

1. Go to OptionsDocument Input > Select the Journal document type.
   
2. Enter the Date and Period of the posting and press OK.
   

3. Debit the Petty Cash Control account - 9420 nominal and enter Petty Cash - Opening Balance in the Description. You may wish to include the name of the tin.

   
4. Credit the source of the cash - usually the bank - 9400 nominal and use the same description.
   
5. Press Shift + F5 to post and allocate. You should be able to allocate the transaction to the expenditure lines.