Recurring Journals

For transactions that must have the value spread across a number of periods, to automatically create and post a document for each recurring month, record the transactions using Recurring Journals.

  1. Go to Options, then select Document Input....

  2. On Document Input, select: 
    1. The Recurring Journals (XXRJ) Document Type.

    2. Both Document Date and Document Period default to today's date and the current accounting period. The date must be the same date as the date of the transaction. To change the details:

      • For Document Date — Enter the date or select it from the calendar
      • For Period Date — Select ?, then double-click the required period

    3. To display the document input form, select OK.

  3. To enter the nominal the transaction must be posted to, double-click in Nominal, then double-click to select the required nominal.

    An Account must be entered for nominals linked to ledgers. If the nominal is not linked, Account can be left blank.

  4. To enter the account the transaction must be posted to, double-click in Account, then to select the account, double-click it.

  5. Enter a Description for the transaction.

    To enter a more detailed description:

    1. Press and hold Ctrl and F8.
    2. Enter the details.
    3. To add the date and time, select Date Stamp.
    4. To save, select OK.

  6. Next, enter the value in Debit, then in Credit enter 0.00 (do not enter any currency symbols, such as, £, $.).

  7. To add more transactions or balancing values, a row must be added for each one. Click in the blank column at the end of the last completed row, then press Tab.

  8. Next, enter the value in Credit, then in Debit enter 0.00 (do not enter any currency symbols, such as, £, $.).

  9. To post the document, press F5.

In Enquiries, recurring journals can be identified by Recurred displayed in userfield 1 (UF1).