Posting Manual Prepayments Using a Document Input Form

Any missing pre-payments can be identified by running the Management Account Trends report. If prepayments were not correctly defined at the time the transaction was entered, they need to be manually created.

Manual prepayments are required when an invoice has already been posted that did not include the prepayment entries. Manual prepayments can be achieved using either of the following methods (select the required method for full instructions):

Create a change document by running a document enquiry for the required invoice

Posting a prepayments document input form

Important: Before posting any prepayment documents, it is essential to check that all the accounting periods within the prepayment timeframe exist, and have an access level of 8 or less. Prepayments will not be able to be posted to the correct periods if this is not the case, and can be time consuming to rectify. For information on how to check the access level, refer to Checking Accounting Period Access Levels.