Allocating a Petty Cash Control Account

The nominals and ledgers in this topic may be different to those in your chart of accounts.

When you have recorded expenditure or payments to and from the petty cash tin, you need to allocate the payment documents in IRIS Financials that have been posted to the Petty Cash Control Account.

To allocate documents you need to run a detail enquiry to find the account, then you can allocate the documents on the allocation window. This topic assumes you are familiar with running a detail enquiry and the allocation process. For more information, please see Running a Detail Enquiry and Allocating and Unallocating Documents.

1. Select Enquiries, then select Detail Enquiry from the menu.
   

2. The Detail Enquiry Criteria dialog is displayed. Select Equals from the Nominal drop-down list. Select Drill (...) in Value 1, then double-select to select AST9420 - Petty Cash Control Account (where AST represents the location code for the nominal) from the Select a nominal dialog.
   

3. Next, select the Periods tab, then select Period Range which should be defaulted to All, to ensure all transactions are included in the criteria results. If not, select All from the Period Range drop-down list.

4. Select OK to confirm your selections.
   

5. The Detail Enquiry window is displayed, listing the results of the criteria. Select the document(s) you want to allocate, then select ALLOCATION.

   To select more than one document, press and hold the Ctrl key, then select to select all required documents.

6. The Allocation window is displayed. Allocate the transactions to the required documents. For more information, please see Allocating and Unallocating Documents.