PS People Version 2.25.07 Release (January 2026)

This topic provides information about new features and fixes in this version of PS People.

Update Software

To install the updates:

  • If you are a PS Cloud customer, this release will be made automatically by the PS Cloud team.
  • If you are an On-premise customer, you must install the updates.

Download the PS People Version 2.25.07 install file.

Release Notes

Further Education Workforce (FEW) Data Collection

  • The minimum number of DfE programmes assigned to staff members must now be 1.

Add National Insurance Number for Staff Records

New National Insurance Number (NI) has been added to be included for members of staff that have a teaching role as specified by the FEW for 2024/2025.

The employee NI Number must be entered on the HR record to be automatically included in check and submission processes.

This change affects the following areas: 

  • Validation checks have been added on the NI Number field in FEW Checks. To access, go to SIR, then select Functions, then Utilities, then FEW Checks.

    • A valid National Insurance number in the format XXnnnnnnX, where X is alphabetic and n is numeric.

      The first character of the NI number must not be D, F, I, Q, U or V. The second character must not be D, F, I, O, Q, U or V. Characters 3 to 8 must be numeric. Character 9 must be A, B, C, D or space.

    • A National Insurance number mist be entered for all member of staff with a teaching role.
  • FEW Submission will include the National Insurance in the submission file, where applicable.

  • FEW Employee has a new field on the form that is only used to display the National Insurance number from the HR Record.

    Validation is performed when saving the FEW Employee form, but if the number is invalid, the record is still saved.

HMRC 2026 Updates

Employer Payment Summary (EPS) Changes

In preparation for the tax year 2026 to 2027, the following state aid related data items have been removed from the Employer Payment Summary (EPS):

  • 199 - Employer is in the agriculture sector
  • 200 - Employer is in the fisheries sector
  • 201 - Employer is in the road transport sector
  • 202 - Employer is in the industrial/other sector
  • 203 - State aid rules do not appply

Student Loan Plan 5 Added

The following changes have been made to allow for the maintenance, display, calculation, and reporting of Student Loan plan 5, which comes into effect in April 2026:

  • Module Definitions screen in Payroll updated to maintain Threshold and Rate.
  • Payroll Calculation program now processes student loans for plan type 5.
  • The Full Payment Submission (FPS) reports on student loans for plan type 5.
  • In Payroll Details, employees can have Plan 5 set.
  • The Start Tax Year Functions screen in Payroll now takes in Plan 5 values.

Output Northern Ireland Bereavement Pay in the Employer Payment Summary and Full Payment Submission

For employers in Northern Ireland, as of the 2026 to 2027 tax year, HMRC require Bereavement pay reported separately on the Employer Payment Summary (EPS) and Full Payment Submission (FPS).

  • A Northern Ireland Customer check box has been added to the References tab for Module Definitions in Payroll. To make sure the information is included in the EPS and FPS, Northern Ireland Customer must be selected before April 2026.

  • Bereavement Pay due to Miscarriage has been added to Real Time Information in the Payroll Details of HR Record. This is included on the FPS when employers are paying Statutory Sick Pay.

    Bereavement Pay due to Miscarriage is available for all employers to use. For employers outside of Northern Ireland, it is not reported to HMRC.

  • The FPS is rejected if Workplace Post Code is not entered for employees receiving Statutory Bereavement Pay for a Northern Ireland employer.
  • Statutory Bereavement Pay Year to date for employees of Northern Ireland employers is only reported on the FPS if Northern Ireland Customer has been selected in Module Definitions.
  • Statutory Bereavement Pay Reclaim is included in the EPS for Northern Ireland employers if Northern Ireland Customer has been selected in Module Definitions.

Connection Manager Updates

  • Select All and Paste options now available for the password field on the connection manager sign in screen.
  • Config file name can be adjusted to make sure the full name can always be displayed.

Monthly Contributions Reconciliation Report

If an employee is entitled to Statutory Sick Pay (SSP) but is receiving enough Occupational Sick Pay to cover the value of the SSP, the value is Offset so the employee only receives the Occupational Sick pay.

Example: For part time staff, the employee was paid correctly but the SSP value was incorrectly included in the MCR report part time pay column (used for payments on part time contracts). This meant that the part time pay on the MCR report was overstated.

The Offset field can be accessed when the SSP payment is selected on the Working File form in Payroll Details on the HR Record.

Payroll Input Listing

The Payroll Input Listing report no longer crashes when running the report.

Long Service Allocation Calculations

Details entered in Long Service Day 3 on the Holiday Grade screen are now added correctly and no longer add additional long service holiday days to the wrong year.