Recording Trip Expenditure

Some Of the nominals and ledgers used in this topic may be different to those in your chart of accounts.

Coding the invoice to a Trip Expense Nominal (i.e. AST6500 - AST6515 where AST represents the location code of the nominal) allows you to select the Trip Account to which the the expense relates, so debit entries are posted to the Trip Account as well as the credit entries posted to the account from the Trip Bookings.

The Expenses posted to the Account clear/reduce the balance raised by the Trip Bookings on the specific Trip Account, and the outstanding balance once the Trip has taken place, represents either a profit or a loss generated by the Trip. Trip expenses are typically recorded using an ASPI - Non Order Purchase Invoices document type (where AS represents the location code for the document type). For more information, please see Recording Supplier Invoices with no Purchase Order.

The following example, show Non Order Purchase Invoices recorded against a trip account in a Detail Enquiry.